Scan and read files

Scan paper with your phone, find words inside PDFs and pictures, and fill in bill details from a file.

Scan with your phone

1. Open Documents on your phone and go to the folder.
2. Choose Scan.
3. Take a photo of each page. Add as many pages as you need.
4. Choose Save. The pages are saved together as one PDF in the folder.

Tip: add Documents to your phone's home screen so scanning is one tap away. See Get started.

Words inside files

When a PDF or text file is added, Documents reads the words in it, so search finds files by what they say, not only by their name. This happens in your browser; your files aren't sent anywhere.

From Standard, Documents also reads the words in pictures and scanned PDFs. It's slower, so it happens after the upload. It reads English and most languages written in Latin letters. An Admin can turn it off in Settings > Reading files & AI.

Fill in bill details

From Standard, when you make a bill or an expense from a file, Documents fills in the date, bill number, amount and GSTIN from the file's words. Always check them before you save; a blurry photo can be misread. See Rules and folder actions.

Your own AI key (Business)

On Business you can connect your own AI key for better reading of bills and receipts, including photos and handwriting. The key comes from your own account with an AI company, and that company bills you for what you use - usually a few paise a file. Ellibo never charges for it. See Settings.

Only the file you ask about is sent, and only when you ask.