Reimbursements

Pay approved reports back to people and see what the business owes each employee.

Reimbursements in the menu (for Finance and admins) lists approved reports that haven't been paid back yet, with the total to pay.

Pay a report back

1. Open the report and click Record reimbursement.
2. Choose the date, the cash or bank account you paid from, how you paid and the reference (for example the transaction number).
3. Click Record.

This makes a payment out in your books to the person's employee account, and the report becomes Reimbursed. The person is told.

Each employee's balance

Everyone who claims expenses has their own employee account in your books. You can see it in Accounting under Parties > Employees, with what the business owes them. Employees don't appear with your customers or suppliers.

On a report, In your books links to its journal, its payment and the employee's ledger.

Undo

Choose ... > Undo reimbursement on a reimbursed report to cancel its payment in your books. The report goes back to approved, waiting to be paid.

Books lock

When Accounting's books are locked up to a date, nothing dated on or before it can be approved, paid or undone.