Fuel and odometer
Log fills and charging with the odometer, see each vehicle's fuel use, and keep odometer readings right.
Log fuel
Click Log fuel (top bar, Home, a vehicle, or Fuel > + Log fuel):
- Date and Odometer - the reading at the pump.
- How much and the Unit - litres or gallons; kWh for electric charging, kg for CNG.
- Amount paid - or the price a unit under More details; Fleet works out the other.
- Filled to full - leave it ticked when the tank was filled up. Fuel use is worked out from one full tank to the next.
More details has the station, how it was paid (cash, business card, fuel card, on account, or paid by the driver), the fuel-card or receipt number, the driver and a receipt photo.
Every fill also adds its cost to the vehicle's cost history and its reading to the odometer.
Fuel use
On a vehicle's Fuel tab you see each fill's use and the vehicle's usual use, for example 14.2 km/L (7 L/100 km). A fill that uses much more than usual (30% by default) gets a Check badge - Fuel > Only fills to check lists them. Change the % in Settings > Reminders & alerts.
Odometer readings
Readings come from fills, finished services, inspections, pool-car trips, the driver's phone and readings you type (Odometer tab > + Reading). Fleet stops a reading that is lower than an earlier one, or higher than a later one. A big jump in one day is let through with a warning. If a meter was replaced, a Fleet manager can tick Save even if it is lower.
Fuel cards
Import your fuel-card statement instead of typing each fill: Fuel > Import a fuel-card statement (Professional). See Imports and reports.
Who can log
Officers and managers log fuel for any vehicle. Drivers log for their own vehicles and can change or delete a fill they logged for a week.