Versions, locks and the trash
Replace a file without losing the old one, go back to an earlier version, lock a file while you work, and restore from the trash.
Upload a new version
Open a file's details and choose New version, then pick the updated file. The name, tags, comments and sharing stay; the old file is kept as an earlier version. Share links always give the newest version.
Earlier versions
The Versions list in the details panel shows every kept version, who added it and when. You can:
- Open or download an earlier version,
- Bring back an earlier version - it becomes the newest, and the one it replaced is kept too,
- Delete a version you don't need, to free storage.
How many earlier versions are kept per file depends on your plan: 3 on Free, 10 on Standard, all of them on Professional and Business. An Admin can keep fewer in Settings > Preferences. When a new version comes in past that number, the oldest one goes.
Earlier versions count toward your storage.
Lock a file
Choose Lock while you work on a file, so nobody else uploads a new version or changes it. Everyone sees who locked it. Choose Unlock when you're done. Admins and Managers can unlock any file.
The trash
Deleted files and folders go to Trash. From there you can Restore them, with their versions, tags and sharing, or Delete for good.
Files stay in the trash for 30 days, then go for good by themselves. An Admin can choose 7 to 90 days in Settings > Preferences. Files in the trash still count toward your storage, so empty it when you need room.
Keep-for rules
On Business, keep-for rules move old files to the trash, or delete them, after the time you set - for example "bank statements after 8 years". See Rules and folder actions.