Spare parts and costs
Parts from your stock, labour at each person's cost, outside costs - and putting them in your books.
Every request adds up what it cost: spare parts, labour and outside costs.
Spare parts (Standard and up)
On a request, Spare parts > + Add part: type the item's name, code or barcode, the quantity and (if you like) the cost a unit - empty means its purchase price. The stock on hand is shown.
Parts are items from your stock in Ellibo Inventory and Accounting. When the request is finished, used parts leave stock - a "Maintenance" movement in the stock ledger. If the request is opened again, they come back.
Settings > Parts & costs:
- Used parts leave stock when a request is finished - on by default.
- Allow parts beyond the stock on hand - otherwise finishing is refused while stock is short.
- Parts come from - the warehouse, when you have more than one.
Preventive plans can put the same parts on each request they make.
Labour
Time worked > + Add time: hours, the day and a note. Technicians log their own time; managers can log it for anyone. Each line is costed at the person's cost an hour:
- the rate typed on the line,
- a technician without a sign-in: their own rate,
- someone with a salary in Ellibo HR: their yearly cost / 12 / 208 hours,
- otherwise the rate in Settings > Parts & costs.
Outside costs (Standard and up)
Managers add an outside repairer (a supplier in your books) and the outside cost under More on the request: a repairer's bill, a call-out, hired tools.
In your books (Professional)
On the request's Cost card, Put in the books makes a journal in Accounting: the Repairs & Maintenance expense account (or the one chosen in Settings) against the repairer (owed, on account) or the cash or bank account it was paid from, with input GST if you claim it back. Take out cancels the journal again.
Turn on put it in the books by itself in Settings, and a finished request with a repairer's cost is posted on account automatically.
Spare parts leave stock through the stock ledger, and labour is your own people's pay, so neither is posted again as a journal.