Drivers' phone link

Give drivers a private link for their phone - no sign-in - to log fuel and the odometer, do the daily check, report problems and book pool cars.

A driver doesn't need a Fleet sign-in. Their phone link opens a simple page with their vehicles and four big buttons. Phone links are free: they don't count as users. (Standard plan and up.)

Turn it on

1. Open Drivers and click the driver.
2. Under Phone link, click Turn on the phone link.
3. Copy the link, or click Send on WhatsApp if the driver has a phone number.

New link makes a fresh one (the old link stops working). Turn off stops it. A driver made inactive loses their link.

Phone links can be turned off for the whole business in Settings > Drivers & pool cars, where you also pick the checklist drivers use.

What drivers can do

• Fuel - the odometer, how much, the amount paid, whether it was filled to full, how it was paid and a receipt photo.
• Odometer - today's reading.
• Daily check - your checklist, line by line (OK or Not OK with a note), a box for Not safe to drive, and a signature.
• Problem - what is wrong, how bad, details and a photo.
• Pool cars - book a free pool car for a time, take it and bring it back with the odometer.

They see only their own vehicles and what is due on them. Everything they send shows in Fleet straight away, marked as from the driver's phone; managers hear about problems on the bell.

Safety

Each link is long and random, works only while it is turned on, and accepts up to 60 entries an hour. Fills logged from the phone can only be for the driver's own vehicles.