Pool cars

Let staff book shared vehicles for a time, approve bookings, and record each trip with the odometer.

(Standard plan and up.)

Make a vehicle a pool car

Edit the vehicle and tick Pool car: staff can book it. Only pool cars In use can be booked.

Book a car

Pool cars > Book a car (or Book a pool car on Home): choose From and Until - Fleet lists the pool cars free then - what it's for and where you are going. A car can never be booked twice for the same time. The longest booking is set in Settings > Drivers & pool cars (7 days by default).

Approval

With A Fleet manager says yes to each booking on (the default), a booking waits as Waiting for a yes; managers see it on Home and the bell and answer Yes or No. The person who asked hears the answer. Bookings by managers are booked straight away.

The trip

• Take it - enter the odometer as the car leaves.
• Bring it back - enter the odometer when it is back, and anything to report.

The trip's distance is kept on the booking, and the readings go into the odometer. A car not back on time shows on Home as overdue. Cancel a booking that hasn't started.

Drivers book and take cars on their phone link too.