Imports and reports

Import vehicles, fuel-card statements and odometer readings from a spreadsheet, read the reports and download them.

Imports

Vehicles > Import (Fleet managers). Save your spreadsheet as CSV with a heading row, then:

1. Choose Vehicles, Fuel (fuel-card statement) or Odometer readings, pick the file and how dates are written, click Next.
2. Check which column is which - Fleet guesses from the headings - and click Import.

• Vehicles - name, plate, VIN, make, model, type, year, fuel, odometer, km or mi, where kept, tags, date bought, price and driver. Plates already in Fleet are skipped. (Every plan; vehicles count in your plan.)
• Fuel - the plate or vehicle name, date, quantity, amount and the card / receipt number. A line already in Fleet (same vehicle, date, amount and number) is skipped, so a statement can be imported again safely. (Professional.)
• Odometer - plate, date and reading, for example from a tracking device export. (Professional.)

Lines that can't be read are listed with the reason.

Reports

Reports in the menu:

• Costs by vehicle - by kind, with the cost per km / mile.
• Costs by month - what the fleet cost each month.
• Fuel use by vehicle - fuel bought, distance and use; fills to check.
• Services due - every service plan, overdue first.
• Papers and contracts running out - in the next 90 days.
• Use of vehicles, Drivers and Value of vehicles (Professional).

Every report has Download (CSV), and so do the Vehicles, Fuel, Services and Costs pages (Standard plan and up). Each vehicle has a PDF sheet.