Fleet with your other Ellibo apps
Drivers from HR, costs in Accounting, parts from Inventory, claims from Expense, and links to Field Service, Planning, Rental, Projects and Analytics.
Each link works only when your business uses that app. Settings > Ellibo apps shows which ones are in use.
HR (every plan)
- New driver > From HR picks an employee; their name, phone and email fill in.
- When an employee leaves in HR, they stop being an active driver once a day and their vehicles are let go. Their history stays.
- An employee's page in HR has a Vehicles card: the vehicle they drive now (or take over next), what they drove before, and their driving licence date.
Accounting
- Purchase bills (every plan): each line of a purchase bill has a Vehicle picker. Pick a vehicle and the line becomes that vehicle's cost in Fleet - see Costs and your books.
- Journals (Professional): costs logged in Fleet go into your books as journals.
Businesses that don't use Fleet never see the Vehicle picker.
Inventory (Professional)
On a service, pick parts from stock. When the service is Done they leave stock (the stock move says which vehicle and service); set the service back or delete it and they come back.
Expense (Professional)
Approved fuel and mileage claims that mention a vehicle's number plate (in the description, merchant, reference or tags) are added to that vehicle's costs once a day. Turn it off in Settings > Ellibo apps.
Field Service, Planning and Rental (Professional)
On a vehicle's Overview, under Your other Ellibo apps, link it to a Field Service technician (their van), a Planning resource so it can be scheduled, or a Rental item when you rent the vehicle out.
Projects
Costs and pool-car bookings can name a project.
Analytics
Your Vehicles, Vehicle costs and Fuel fills are datasets in Ellibo Analytics dashboards.
Integrations
- Fuel-card statements - import them as CSV (Fleet > Import).
- GPS & tracking devices (Beta) - a tracking device or telematics service can send odometer readings and fuel fills to the Fleet API (Business plan, Settings > API & webhooks). Fleet does not show live maps.
- Webhooks tell your own software when a vehicle is added or retired, a driver changes, fuel is logged, a service is done, an issue is reported, an inspection fails, a pool car is asked for, or something falls due.