Approve time

Send a week, who approves it, send it back or reopen it, and lock old time.

Approvals are on the Standard plan and up. Turn them on in Settings with People send each week for approval.

With approvals off, time counts as approved as soon as it is logged.

Send your week

1. On My timesheet, open the week.
2. Click Send for approval.

You can click Take back until someone has approved part of it. After that, ask your manager to send it back.

Who approves what

A week can have two approvers, and each decides their own lines.

• Project time goes to the project's managers, when Projects asks for approval.
• All other time goes to the person's manager, shown under People as Approved by. With no manager set, an admin approves it.

The week is approved when no line is left waiting. Project time a project's manager has already approved stays approved.

A Manager can't approve their own time. An Admin can, because the owner of a small business has to.

Approve or send back

Go to Approvals. Waiting for me lists the weeks that need you.

1. Open a week to see each day, the work, the app it came from, and whether it is billable.
2. Click Approve to approve the lines that are yours.
3. Or click Send back and say what needs changing. The whole week opens for changes, and the person sees your reason at the top of their sheet.

All weeks lists the weeks already sent, approved or sent back.

Reopen an approved week

Open the week under All weeks and click Reopen. Its time opens for changes, and the person is told.

A week can't be reopened when:

• its hours have gone to pay. Remove the line from the month's pay in HR first. See Hours to pay.
• some of its time is on an invoice. Void the invoice first. See Invoices from hours.

Lock old time

In Settings, set Lock all time up to a date. Nobody can change time on or before that day, or send a week that ends by then. Leave it empty for no lock.

Reminders

On the chosen day, people are reminded about last week if they are short of expected hours, or if their week hasn't been sent. Someone with no hours expected that week, because of leave or holidays, gets no reminder. Reminders go to people with a sign-in. See Settings.