Applying by email and job boards

Turn emails to your jobs address into candidates, list your jobs on job boards, and let search engines show them.

These are on the Professional plan, and in the free trial. Go to Hiring > Settings.

Applying by email

Many people send their CV by email. Connect your jobs mailbox, for example jobs@yourbusiness.com, and every 15 minutes new emails become candidates:

• The sender becomes the candidate, with their name and email.
• Attached CVs are saved on the candidate and read, so their phone, skills and experience fill in.
• The email's text is kept as their cover note.
• If you switched on the Application received email, they get it.

Which job? Put the job number, for example JOB-0007, in your job ads and ask people to use it in the subject. An email with a job number, or a job's title, in its subject goes on that job. Anything else goes to the job you choose under Emails without a job go to, or to the talent pool.

Replies. When a candidate replies to one of your emails, the reply is added to their page instead of making a new candidate.

What is left out. Automatic replies, delivery failures, mailing lists and emails from your own address are skipped. The same email is never taken in twice.

Connect the mailbox

1. Enter the jobs email address and its password.
2. Enter the incoming (IMAP) server and port. For Gmail this is imap.gmail.com, port 993.
3. Choose where emails without a job go.
4. Choose to start with new emails only, or also take in the last 7 or 30 days.
5. Click Connect.

Gmail, Outlook and Yahoo need an app password, which you make in the mailbox's security settings. The password is kept encrypted. Ellibo only reads the mailbox and never deletes your email.

Read now checks straight away. If the mailbox stops working, for example after a password change, HR admins are told and the Hiring page shows a warning. Click Change to enter the new password.

Job boards

Job boards and job search sites that take a feed can list all your open jobs and keep them up to date. Copy the Job board feed address from Hiring settings and give it to the board when you sign up with them. Candidates who come from the feed show Job board as their source.

Every open job is in the feed. To leave a job out, untick List in the job board feed on the job.

Search engines

Switch on Let search engines list my jobs in Hiring settings. Your careers page and each open job can then appear in search results. Each job page also carries the details search engines use for job search: the title, description, employment type, place or remote work, closing date and, if you show it, the pay range.

When it is off, your careers page still works for anyone you send the link to, but search engines are asked not to list it.

Your own domain

With your own domain for HR, for example careers.yourbusiness.com, the careers page, job pages, interview booking links, offers and the feed all use it. Set it up in Settings > Your own domain.