Simple pricing per user
Pay for the people who record and approve expenses. Start free, and try every feature for 14 days.
Free
For a small team trying Expense
$0
free forever
Get started free Includes:
- 3 users
- 20 reports a month
- 1 GB of receipts
- Expenses with receiptsSnap a receipt on your phone, pick a category and it is recorded - tax worked out for you.
- Itemised expensesSplit one receipt into several categories.
- Expense reports and approvalGroup expenses into a report, send it to your approver and get it approved or sent back.
- Reimbursements in your booksApproved reports and pay-backs go straight into your accounts, with each employee's balance.
- Billable expenses for customers and projectsMark an expense billable and invoice it to the customer with the project's work.
Standard
For small teams
$3.33
Start free trial
Everything in Free, plus:
- Unlimited reports a month
- 10 GB of receipts
- Expenses in any currencySpend abroad and claim in your own currency at the day's exchange rate.
- Expense policiesLimits per category and per day, receipts above an amount, and flags for what breaks the rules.
- Multi-level approvalReports go up the reporting chain - managers with approval limits - before they are approved.
- MileageDistance travelled at your rates per vehicle.
- Per diemDaily allowances by location.
- Cash advancesGive money before a trip, take it off the report, and get back what is left over.
Compare all features
| Free | Standard | |
|---|---|---|
| Plan limits | ||
| Users Free includes 3 users; paid plans are priced per user. |
3 | As bought |
| Expense reports a month Reports sent for approval each calendar month. |
20 | Unlimited |
| Receipt storage Space for receipt photos and PDFs. |
1 | 10 |
| Expenses | ||
| Expenses with receipts Snap a receipt on your phone, pick a category and it is recorded - tax worked out for you. |
✓ | ✓ |
| Itemised expenses Split one receipt into several categories. |
✓ | ✓ |
| Approvals | ||
| Expense reports and approval Group expenses into a report, send it to your approver and get it approved or sent back. |
✓ | ✓ |
| Reimbursement | ||
| Reimbursements in your books Approved reports and pay-backs go straight into your accounts, with each employee's balance. |
✓ | ✓ |
| Expenses | ||
| Billable expenses for customers and projects Mark an expense billable and invoice it to the customer with the project's work. |
✓ | ✓ |
| Expenses in any currency Spend abroad and claim in your own currency at the day's exchange rate. |
— | ✓ |
| Approvals | ||
| Expense policies Limits per category and per day, receipts above an amount, and flags for what breaks the rules. |
— | ✓ |
| Multi-level approval Reports go up the reporting chain - managers with approval limits - before they are approved. |
— | ✓ |
| Policies for each team Different limits and rules for each group of people. |
— | — |
| Approval rules Send each report to the right approvers by amount, category, department or project. |
— | — |
| Travel | ||
| Mileage Distance travelled at your rates per vehicle. |
— | ✓ |
| Per diem Daily allowances by location. |
— | ✓ |
| Reimbursement | ||
| Cash advances Give money before a trip, take it off the report, and get back what is left over. |
— | ✓ |
| Cards | ||
| Corporate cards Import card statements and match each spend to its expense. |
— | — |
| Travel | ||
| Trips and travel requests Plan a trip with its itinerary, get it approved with its advance, and keep its expenses together. |
— | — |
| Approvals | ||
| Purchase requests Ask before money is spent; expenses are matched to the approved amount. |
— | — |
| Expenses | ||
| Receipt autoscan and receipt inbox Forward or upload receipts and the date, amount and merchant are read for you. |
— | — |
| Control | ||
| Budgets Spending budgets by department, project or category, with alerts. |
— | — |
| Workflow rules Routine updates, alerts and emails that happen by themselves. |
— | — |
| Security | ||
| Audit log Who changed roles, settings and data - and when. |
— | — |
| Custom roles and hidden fields Decide exactly who can see and do what. |
— | — |
| API & webhooks Connect your other software, and be told the moment something happens. |
— | — |
| Support | ||
| Priority support and onboarding call Answers first, plus help setting up your policies. |
— | — |
Add-ons
| Extra 10 GB of receipt storage
More room for receipts. On Standard and above. |
$3 per pack a month |
| Priority support
Answers first, on any paid plan. On Standard and above. |
$19 per business a month |
Every plan starts with a 14-day free trial of every feature - no card needed. Taxes may apply at checkout.
Pricing questions
What happens after the 14-day trial?
Nothing is lost. Your business moves to the Free plan (3 users), and you can upgrade any time from Expense → Plan & Billing.
How many users do paid plans need?
Paid plans start at 3 users and you can add more any time from Plan & Billing. You pay for everyone with access - the people who record, approve and pay back expenses.
Am I charged during the trial?
No. The trial is free and needs no card. You only pay if you choose to upgrade.
Is it priced separately from the other Ellibo apps?
Yes. Each Ellibo app has its own plan, so you only pay for what you use - or take Ellibo One for every app. Your account, businesses, team and books are shared across apps.