Plan it. Share it out. See it through.
Projects, tasks and milestones for your whole team - on a list, a board, a calendar or a Gantt chart - with time tracking, issues, your clients and your books in the same place.
Free for 3 users, for ever. 14-day trial of every feature. No credit card needed.
Hello, Sam
My tasks Open My Work
Projects by progress All projects
From the first idea to the last invoice
Everything about the work lives with the work - no chasing updates in chats and spreadsheets.
Run every project,
from plan to profit.
Plan
Lay out the schedule on a Gantt chart, link tasks so the ones after a late task move by themselves, and see which tasks can't slip.
Track time
Start a timer on a task or fill in your week. People send their week, and managers approve it before it is billed.
| Mon | Tue | Wed | Thu | Fri | |
|---|---|---|---|---|---|
| Website Redesign | 6 | 5.5 | 7 | 4 | 6 |
| Mobile App v2 | 2 | 2.5 | 1 | 4 | 2 |
| Total | 8 | 8 | 8 | 8 | 8 |
Bill into your books
Invoice approved time, milestones or a fixed fee in a click. The invoice goes straight into Ellibo Accounting, with tax, and every project shows its profit.
Issues and SLAs
Report bugs with severity, an owner and a due date, link the tasks that fix them, and set resolution times so late issues are escalated to the right person.
WEB-I7Checkout button not respondingGiven to Ravi · reported 01 NovCritical 4h leftAPP-I12Login screen freezes on Android 12Given to Asha · reported 31 OctMajorWEB-I5Footer links open the wrong pageFixed by WEB-T22 · 30 OctResolvedReports and dashboards
Planned vs actual, utilization, burndown, overdue work by person, budgets and profit - ready-made, or build your own and put them on a dashboard.
One app for the whole project
Plan it, do it, track the time, fix what breaks, bill the client and see how it went - without switching tools.
WEB-T2Discovery & briefWEB-T5WireframesWEB-T8Visual designWEB-T11Build pagesWEB-T14Content & SEOWEB-T16TestingWEB-T19Launch checklistSee the whole plan
with a Gantt chart
Build the schedule as bars, link tasks that wait on each other and watch the ones after a late task move by themselves. Turn on the critical path to see what can't slip, and compare today's plan with the one you agreed.
- Drag to move or stretch, zoom from days to months
- Four kinds of links, with lag; weekends and holidays skipped
- Critical path and baselines
Open3
In progress2
To review1
Closed2
Move work along
by drag and drop
The same tasks as a list, a Kanban board, a calendar or a Gantt chart. Drag a card to its next step, and everyone following the task hears about it - no status meetings needed.
- Your own statuses for every kind of work
- Subtasks, checklists, tags and custom fields
- My Work: each person's tasks from every project
| Task | Mon | Tue | Wed | Thu | Fri | Total |
|---|---|---|---|---|---|---|
WEB-T14 Home page design |
4 | 3.5 | 5 | 2 | 4 | 18.5h |
WEB-T15 Logo options |
2 | 2 | 2 | 2 | 2 | 10h |
APP-T18 Login screen review |
2 | 2.5 | 1 | 4 | 2 | 11.5h |
| Total | 8h | 8h | 8h | 8h | 8h | 40h |
Track every hour
without the guesswork
Start a timer on a task or an issue, or fill in your week in one grid. People send their week, and the project's managers approve it or send it back with a note - before a single hour is billed.
- Timers that keep running while you work
- Billable or not, with each person's rate and cost
- Approvals, then straight to an invoice
WEB-I9Checkout button not respondingReported by Bluewave · just nowOpenCritical
RKRaviAAAsha4h leftEscalatedAPP-I12Login freezes on Android 1231 OctIn progressMajorAAAsha18h leftWEB-I7Images load slowly on the blog30 OctTo be testedMajorKRKiran2 daysWEB-I5Footer links open the wrong pageFixed by WEB-T22ResolvedMinorRKRavi-Fix bugs before
your clients notice
Every project has its own issue tracker. Report bugs with severity, an owner and a due date, link the tasks that fix them, and set resolution times so a late issue goes straight to the right person.
- Severity, classification, module and release
- SLA rules with escalation and reassignment
- Clients report issues from their portal
Turn hours into
invoices - and profit
Approved time, milestones or a fixed fee become an invoice in Ellibo Accounting in one click, with tax and a Pay now link. Budgets, expenses and materials from stock add up to each project's real profit.
- Bill by project, person or task rate
- Advances, expenses and materials from stock
- Budget alerts before you run over
Planned vs actual hours
Issues by severity
Burndown · Website Redesign
Know where every
project stands
Ready-made reports for planned vs actual, utilization, burndown and overdue work - or build your own on tasks, issues, time or projects, put them on a dashboard and share it with the team.
- Ten ready-made reports, all to Excel
- Custom reports and dashboards
- A portfolio view of every project
Everything your team needs to get work done
For agencies, IT and software teams, consultants, construction and interiors, events and every team that runs projects.
Tasks, subtasks & lists
Break the work into task lists and tasks, then subtasks as deep as you need. Owners, dates, priority, % complete, tags and custom fields.
List, board & calendar
The same work three ways. Drag cards across a Kanban board, drag tasks to a new day on the calendar, reorder lists by drag and drop.
Gantt chart
The whole schedule as bars. Drag to move or stretch a task, zoom from days to months, and keep an eye on today.
Dependencies
Link tasks so one waits on another - with lag if needed. When a task slips, the ones after it move by themselves.
Critical path & baselines
See which tasks can't slip without delaying the project, and compare today's plan with the one you agreed.
Workload
Hours planned for each person, day by day, against their working day - spot who is free before you give out work.
Timers & timesheets
Start a timer on a task or fill in your week. Send it for approval; managers approve or send it back.
Issue tracker
Log bugs with severity, an owner and a due date. Link the tasks that fix them, and resolution times escalate late issues.
Billing into your books
Invoice time (by project, person or task), milestones or a fixed fee - straight into your accounts, with tax.
Budgets & profit
Hours and cost against the budget, expenses and materials from stock, and each project's real profit.
Milestones
Mark the big moments - design approved, launch, hand-over - and watch their progress fill up from the tasks behind them.
My Work
Everyone sees their tasks from every project: overdue, today, this week. One click closes a task.
Dashboards & portfolio
Every project at a glance - progress, overdue work, budget and health - with the numbers and charts you choose.
Ready-made reports
Planned vs actual, utilization, burndown, overdue by person, issues and milestones, all to Excel.
Custom reports
Tasks, issues, time or projects grouped the way you want, with the chart you like - and shared with the team.
Blueprints & workflow rules
Set the path tasks take, who may move them on and what must be filled in - and let routine alerts and follow-ups happen by themselves.
API & webhooks
Connect your other software with a REST API, and be told the moment a task or issue changes.
Custom roles & audit log
Decide who can delete, export or see project money, hide fields from a role, and see who changed what.
Client portal
Clients follow their project, comment, share files and pay invoices online - and see nothing you keep to the team.
Discussions, pages & chat
A forum per project, a wiki with every version kept, and quick chat for the team.
Meetings & calendar
Plan meetings with calendar invitations and reminders, keep the minutes, and see your work in your own calendar.
Comments & @mentions
Talk about the work on the task itself. Mention a colleague and they are told; attach files and post project updates.
Repeat & remind
Weekly reports, monthly reviews - tasks that make themselves again. Reminders in the bell and by email.
Templates
Save a project as a template and start the next one in a click, with every date and link moved to the new start.
Your own statuses & fields
Name the steps your work goes through for projects, tasks and issues, and add the custom fields your team needs.
Sprints & backlog
Plan work in short sprints: drag tasks in from the backlog, give them story points, run a sprint board and follow burndown and velocity.
Move in from any tool
Import another tool's spreadsheet with its columns matched for you, or a whole project plan as XML - outline, milestones, links and people.
Import & export
Bring tasks in from a spreadsheet and take tasks, time, issues and whole plans out whenever you need them.
Your language
Every screen in English, Spanish, French or Portuguese - each person chooses their own, with their own date style.
Roles & privacy
Members-only or public projects; managers, employees and contractors who see only their own tasks.
One suite, not one more app to connect
Your clients, your team and your numbers are already in Ellibo. Projects uses them as they are - nothing to sync, nothing to import twice.
- Clients are the customers you invoice in Accounting and win in CRM
- One sign-in, one team, the same businesses in every app
- Time, milestones and fixed fees become VAT / GST invoices in the same books - no exports
- Materials leave your Inventory stock; won CRM deals start projects
Made for teams that run projects
Questions
What is Ellibo Projects?
Project management for growing teams: projects broken into task lists, tasks and subtasks, with owners, due dates, priorities, milestones, comments, files and reminders - shown as a list, a Kanban board, a calendar or a Gantt chart.
Does it have a Gantt chart and task dependencies?
Yes. Drag bars to plan the schedule, link tasks finish-to-start (or start-to-start, finish-to-finish, start-to-finish) with lag, and dependent tasks move by themselves when one slips. Turn on the critical path, save baselines to compare against, and see each person's workload day by day. Weekends and holidays are skipped.
How is it different from other project tools?
It is part of one business suite. Your clients are the same customers you invoice in Ellibo Accounting and win in Ellibo CRM, so a project is never an island - and project billing, timesheets and budgets join the same books as they arrive.
Can I track time and bill clients?
Yes. Log time with a timer or a weekly timesheet, with approval if you want it. Bill by project hours, each person's rate, each task's rate, milestones or a fixed fee - the invoice goes straight into your Ellibo books with tax. Record advances, expenses and materials from stock, set budgets, and see every project's profit.
Can I track bugs and issues?
Yes. Every project has an issue tracker: report bugs with severity, classification, module and the release they were found in, give them to someone to fix, link the tasks that fix them and log time on them. Set resolution times so late issues are flagged and escalated to the right person.
What reports are there?
Ready-made reports for tasks by status, overdue work by person, planned vs actual hours, utilization, time by person and project, tasks added vs closed, burndown, issues and milestones - plus your own custom reports and dashboards with a portfolio view of every project. Everything exports to Excel.
Can my clients follow their projects?
Yes. Invite them to the client portal: they see the tasks, milestones, documents, discussions and meetings you share, comment and report issues, and see and pay their invoices online. Anything marked "Team only" stays hidden, and client users don't take one of your user seats.
Can my team see only their own work?
Yes. Everyone gets My Work with their tasks from every project. Projects can be members-only or public, and inside a project people are managers, employees or contractors - contractors see only the tasks they own or follow.
Do tasks repeat and remind people?
Yes. Tasks repeat daily, weekly, monthly or yearly, and reminders go to the bell and by email. Everyone chooses their own emails, including a "Your tasks today" email each morning.
Can I start projects from a template?
Yes. Save any project as a template and start new ones with all its task lists, tasks, subtasks, checklists and milestones - the dates move with the new start date.
Can I move in from another project tool?
Yes. Import the spreadsheet your old tool exports - its columns are matched to ours for you, with its statuses, priorities and dates - or a whole project plan saved as XML from a desktop planning app, with its outline, milestones, links and people.
Does it support agile sprints?
Yes. Keep a backlog, give tasks story points, plan and start sprints, work on the sprint board, and follow burndown and velocity.
Does it work on phones?
Yes. Every screen is built for phones as well as computers, and you can install it as an app from the browser.
Is there a free plan?
Yes: 3 users and 2 active projects, free for ever. Every new business also gets a 14-day trial with every feature, no card needed.
Get your team's work in one place
Free for ever for 3 users. 14 days of everything on us.
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