Purchase bills and payments

Record your suppliers' bills, pay them in full or in part, and keep track of what you owe.

Record a bill

1. Go to Purchases › Purchase Bills and click + New Purchase Bill.
2. Pick the Supplier, then enter the Date, Due Date, Supplier Bill No and Supplier Bill Date from their bill.
3. Add the items with their quantities, rates and GST, just like an invoice. For a supplier in another state, IGST applies. Input GST on your bills is claimed in your GST summary.
4. If you paid now, enter the amount paid and where it came from.
5. Click Save.

Bills add tracked items to your stock, and the purchase price of each item updates to the latest bill.

Pay a supplier

1. Go to Purchases › Payment Out and click + New Payment Out. You can also click Make Payment on the supplier's page.
2. Pick the supplier. Their unpaid bills appear on the right.
3. Enter the amount, date, the account you paid from and the mode.
4. Settle the payment against the bills, or click Auto-fill oldest first.
5. Click Save.

Money paid that isn't settled against a bill is kept as an advance on the supplier's account.

Purchase orders and returns

• Purchase Orders: order goods, then click Convert to Bill when the bill arrives. See Estimates, orders and challans.
• Debit Notes: goods you send back. See Credit notes and debit notes.
• Recurring Bills: for bills that come every month. See Recurring invoices, bills and expenses.

What you owe

The Dashboard shows To Pay. For bill-by-bill detail and how overdue each one is, open Reports › Payables & Ageing.