Supplier bills and the reorder list
Import a supplier's bill from Excel or CSV, free quantity, maximum price warnings, and a reorder list that makes the next order for you.
Import a supplier's bill
Standard plan and above.
- Go to Pharmacy › Distributor Bill (or the link at the top of New Purchase).
- Pick the supplier, type their bill number and date, and choose the Excel or CSV file.
- Check Which column is which (product name, barcode / code, batch, expiry, regular price, quantity, free quantity, rate, discount %, tax %). Tick Remember these columns for this distributor - next time it is one click.
- Press Make the draft purchase. Lines match your products by barcode, then by exact name; pick the product for any line that doesn't match, or skip it.
- The draft purchase opens: check it, add a missing batch or expiry, and Save & Commit.
Free quantity
On a purchase line of a product that tracks batches, the Free box takes bonus stock. It comes into stock and into the batch at no cost; the purchase amount doesn't change.
Maximum price
With a maximum price on the product and the Maximum price check on (Billing Settings › Pharmacy), the purchase warns when the regular price you type is above it, and billing warns or refuses the sale.
Reorder list
Pharmacy › Short Book lists medicines about to run out (daily sales over the last 30 days x the days of stock you want to keep, less stock - or at least the reorder level), grouped by the supplier they last came from. Tick, adjust the quantities and press Make draft purchases, or Send list on WhatsApp.