Every file of your business, in one place
Folders for the whole team, safe sharing with anyone, files you ask for that arrive by themselves, PDF tools and approvals - joined to the rest of your Ellibo apps.
Free for 3 users with 1 GB of storage. 14-day trial of everything, no card.
- Free for 3 users, for ever
- Files from your Ellibo apps, never copied
- Priced per business, by storage
- 14-day trial of everything, no card
Keep it, find it, share it, sign it off
One place for the files your business runs on, and the work that happens around them.
Company folders, your own drive, and a look before you open
Drop in single files or whole folders from your computer or phone. Preview PDFs, pictures, video, text and office files right in the browser, and tidy up with tags, stars and filters that work across every folder.
- Company folders for the team, My Drive for each person
- Big files upload in small pieces, so a bad connection does not start over
- Tags, stars, recent files and your own fields on a folder's files
- Move, copy, shortcut, download a whole folder as one file
Share with your team, or anyone, safely
Give people access to a folder or a single file, as viewer or editor. For people outside, make a share link to a file or a folder. Add a password and an end date, and switch it off whenever you like.
- Access by person, on folders and files
- Share links on every plan
- Passwords and end dates on links from Standard
- A page for each customer or vendor with the files you share with them
Ask for a file, and it lands in the right folder
Ask a customer, vendor or teammate for a file by a date. They get an email with an upload page, reminders go out by themselves until it arrives, and the file lands where you said. Upload links let anyone drop files into a folder.
- No Ellibo account needed to upload
- Reminders by email until it arrives
- "Files we wait for" in one list, with who has sent and who has not
- Upload pages show only your business, from Standard
Split, merge, rotate and tidy PDFs in the browser
Pull pages out into a new file, join several PDFs into one, turn the sideways ones and remove blank pages. Scanned a whole pile at once? Split it into separate files at separator pages.
- Split, merge, rotate and remove pages
- Split scanned piles at separator pages, from Standard
- The original stays as an earlier version
Ask someone to check or approve a file
Give a file a to-do: check it, approve it, sign it, reply. The person gets it in their list with a due date and a reminder, and the whole team can talk about the file in its comments.
- Activities with a person and a due date
- Mark it done when it is checked, or cancel it
- Comments on each file
- A reminder email on the day it is due
Files that sort themselves, and bills in one click
Rules tag, move and assign new files by themselves. Buttons on a folder do several steps at once. Turn a file into a bill or an expense in your books, a ticket, or a task, with the details read from the file.
- Rules on new files: tag, move, ask someone to check
- One-click buttons on folders
- Make a bill, an expense, a ticket or a task from a file, from Standard
- Date, number, amount and Tax ID read from bills, from Standard
Every file your business keeps, without copying
Files you already keep in your other Ellibo apps show in Documents under From apps, right where they are. Nothing is copied, nothing to keep in step, and they never count toward your storage.
You only see the apps your business uses, and only the files your role in that app lets you see. Files open from where they are kept, so a file changed in the app is the same file here.
Scan paper with your phone, then find any word
Open Documents on your phone and snap the pages: they are saved together as one PDF in the folder you choose. Search looks inside PDFs and text files, and from Standard inside photos and scans too.
- Add Documents to your phone's home screen - no store app
- Several pages into one PDF
- Search names, tags and the words inside files
- Words in photos and scans become searchable, from Standard
Replace a file without losing the old one
Upload a new version and the old one is kept. Open any earlier version, or bring it back. Lock a file while you work on it, so nobody saves over your changes. Deleted files wait in the trash before they go.
- Earlier versions: 3 on Free, 10 on Standard, all on Professional and Business
- Lock and unlock, with who locked it
- A trash you can restore from
- Keep-for rules empty old files by themselves, on Business
Forward an email, and its files land in a folder
Turn on email-in for a folder and Documents shows the address to send to. Forward bills, statements and papers there, and the attachments are saved in that folder, ready for a rule to tag them or for a bill to be made.
- An email-in name for each folder you choose
- Tags and a person to check, added as files arrive
- Works from any mailbox: just forward
Names and figures in these pictures are examples.
The right people see the right files
Access is checked on every folder, every file and every download, and on links at the moment they are opened.
Admin, Manager, Member and Viewer to start. Custom roles with exactly the rights you choose, from Professional.
Open a company folder to everyone, or only to the people you pick. Each person's own drive is theirs alone unless they share it.
Passwords, end dates and the plan are checked every time a link is opened. Switch a link off and it stops at once.
Every download goes through a check of who is asking. Risky file types are refused at upload.
Who opened, downloaded, shared and changed what, and when, on Business.
Your team signs in once for every Ellibo app, with two-step sign-in if they turn it on.
For teams whose work runs on papers and files
- Accounting and law firms
A folder per client, papers asked for by a date with reminders, and statements turned into entries in one click.For example: Clients, Year-end papers, Engagement letters
- Construction and property
Drawings, site photos and approvals per site, with versions so nobody builds from an old plan.For example: Sites, Drawings, Leases, Handover packs
- Agencies and consultants
Proposals approved before they go, finished work shared by link, and the client's files collected through upload links.For example: Proposals, Briefs, Deliverables
- Shops, restaurants and makers
Supplier bills emailed in and made into bills, licences and certificates kept with reminders.For example: Bills inbox, Licences, Recipes and specs
- Schools, clinics and offices
Forms and papers from people outside, kept in order and visible only to the staff who need them.For example: Admissions, Patient forms, Policies
Here is what changes
One price for your business, by storage
Prices are a month, before tax. A year costs the same as 10 months. Files kept in your other Ellibo apps never count.
Free
Standard
Professional
Business
Need more room? Add 10 GB at a time to any paid plan. See all plans
Questions people ask
What is Ellibo Documents?
It is document management software for your business. Keep every file in company folders or your own drive, share them with your team or anyone outside, ask people for files, sign off files with approvals, and use PDF tools - all joined to your other Ellibo apps.
Is there a free plan?
Yes. The Free plan gives 1 GB of storage for 3 users, for as long as you like. Every new business also gets a 14-day trial of every feature, with no card.
Do files from my other Ellibo apps count toward storage?
No. Files kept in your other Ellibo apps - deal files in CRM, project files, ticket attachments, employee papers and more - are shown in Documents where they are, without copying, and never count toward your Documents storage.
Can people outside my business upload files?
Yes. Send an upload link that drops files straight into a folder, or a file request that asks a customer, vendor or teammate for a file by a date, with reminders until it arrives. They need no Ellibo account. Upload links come with Standard, file requests with Professional.
Can I protect a share link?
Yes. Every plan can share files and folders by link. From Standard you can add a password and an end date, so the link stops working on the day you choose. You can switch any link off at any time.
Can I control exactly who sees what?
Yes. Company folders can be open to everyone or to chosen people, and each person has a private drive. Roles are Admin, Manager, Member and Viewer; from Professional you can make custom roles with exactly the rights you choose.
Can it read bills and receipts?
From Standard, Documents reads the date, bill number, amount and tax number from bills you upload, and words in photos and scans become searchable. One click turns a file into a bill or an expense in your books. On Business you can connect your own AI key for better reading of photos and handwriting; the AI company bills you directly, Ellibo never charges for it.
What happens to earlier versions of a file?
When you replace a file, the old one is kept as an earlier version you can open or bring back. Free keeps 3 earlier versions per file, Standard 10, and Professional and Business keep them all. Lock a file while you work on it so nobody else changes it.
What does it cost, and what happens after the trial?
Standard is $5 a month for your business before tax, Professional is $10 and Business is $19. A year costs the same as 10 months. After the 14-day trial you move to the Free plan or the plan you choose. Nothing is deleted.
Are my files safe and mine?
Yes. Your files belong to your business and are kept apart from every other business on Ellibo. Files are never opened straight from the web: every download checks who is asking. You can download any file or a whole folder at any time.
Want the details? Read the Documents help guides.
Put your files in order this week
Free for 3 users, for ever. 14 days of everything, no card.