Batch and expiry tracking for pharma and food businesses
Record the batch, manufacture and expiry date as goods arrive. When you pack an order, the batch that expires first is offered first, and the Home page tells you what expires in the next 30 days.
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Where shelf life costs money
In medicines and food, the date on the pack matters as much as the count. These are the problems we see most.
Old batches stay at the back
New stock goes out first, and older batches expire on the shelf.
When you pack an order, Ellibo suggests the batch with the earliest expiry first, so stock leaves in date order.
Expiry found too late
Someone notices an expired carton during a count, months after it could have been sold or returned.
The Batches & Expiry report lists every batch with days left, marks Expired and Expiring soon, and Home shows what expires in 30 days.
A recall means a search
A supplier flags one batch and you cannot tell where it is or how much is left.
Each item page shows its batches in stock, and every receive and package keeps the batch numbers that moved.
Labels written by hand
Batch, expiry, net weight and licence number go on each pack with a marker.
Print labels with the batch and expiry, net weight, packed date, use-by date and licence number, on rolls or sheets.
From delivery to dispatch, by batch
- Receive by batch
Enter each batch number with its manufacture and expiry date on the purchase receive.
- Put it away
Put-away rules suggest the bin, such as the cold room or rack B, as goods come in.
- Pack in date order
Packing offers the earliest-expiry batch first, and labels print for what is inside.
- Clear the short-dated
Check what expires soon, return it to the vendor or adjust it out with a reason.
Built for goods with a shelf life
Batches and expiry
Batch numbers with manufacture and expiry dates, recorded on every receive.
Earliest expiry first
Packing suggests the batch that expires first.
Expiry report
Every batch with days left, marked Expired or Expiring soon.
Bins and put-away
Racks, cold rooms and shelves with put-away rules and stock by bin.
Batch labels
Batch, expiry, net weight, packed date and licence number on the label.
Landed costs
Freight, duty and handling spread over the goods, so stock value is right.
Start tracking by batch this week
- Set stock to move on shipments and purchase receives.
- Turn on Batches & expiry dates, and Bins if you use racks or cold rooms.
- Add shelf life and net weight to your items.
- Load opening stock batch by batch with expiry dates.
- Set up a label size with batch, expiry and licence number.
Add more Ellibo apps when you need them
One account, the same customers, items and team in every app.
AccountingBills, invoices and VAT or sales tax returns from the same documents. ManufacturingMake your own food products from raw materials and record the output. Field ServiceSend technicians to service cold-chain equipment at customer sites.Inventory for pharma & food: FAQ
Can I track batch numbers and expiry dates?
Yes. Turn on Batches & expiry dates and enter each batch, with its dates, as goods are received. Batches are on the Professional plan and above.
Does it pick the earliest expiry first?
Yes. When you pack an order, the batch with the earliest expiry is suggested first. You can still choose another.
How do I see what is about to expire?
The Batches & Expiry report lists every batch with its manufacture date, expiry and days left, and Home shows batches expiring in the next 30 days.
Can labels show the batch, expiry and licence number?
Yes. Tick Batch & expiry, Net weight, Packed date, the use-by date and Licence no. on the label. The use-by date comes from the batch expiry or the item's shelf life.
Can I return expired goods to the supplier?
Yes. Make a purchase return from the order and a vendor credit for the amount, or adjust the stock out with a reason such as Expired.
Do batch items sync with Ellibo POS?
Not yet. Items with batches keep their own count, because POS cannot say which batch was sold.
Inventory for other businesses
More Ellibo apps for wholesale & distribution
Sell every batch before its date
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