Accounting software for manufacturers
A workshop or plant buys raw material on credit, holds stock at every stage and sells to dealers on credit. Ellibo keeps the purchase, stock and sales sides in one set of books, so the stock value on your balance sheet is a number you can trust.
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Purchase orders 2
Bills to pay 1
Sale orders to invoice 2
The money side of making things
Production can be running perfectly while the books lag months behind. These are the gaps owners tell us about.
Raw material bought without a paper trail
Orders to suppliers go by phone, and when the bill arrives nobody can say what was agreed.
Raise a purchase order, email it, and click Convert to Bill when the material and the supplier's bill arrive. The quantities and rates come across.
Material prices move every month
Steel, resin or fabric costs change, but the costing sheet still uses last year's rate.
Each item's purchase price updates from the latest bill, and invoices show their margin against stock cost to admins and accountants.
Stock value is a year-end estimate
Raw material, bought-in parts and finished goods are counted once a year, and the profit jumps when they are.
Bills add stock, invoices take it out and adjustments record scrap or damage with a reason. Stock is valued at weighted average cost all year.
Dispatch before the invoice
Goods go out to a dealer for approval or a job, and the paperwork catches up a week later.
Send a delivery note with the goods. Convert it to an invoice when the dealer confirms, and the original is marked converted.
From raw material to a paid invoice
- Order material
Send purchase orders to suppliers and track what is still open.
- Receive and book
Convert the order to a bill. Stock rises and input VAT or sales tax is recorded to claim back.
- Dispatch
Confirm the dealer's sale order and send the goods with a delivery note.
- Invoice and collect
Invoice the order, record the dealer's payment and pay the supplier bills that fall due.
Accounting that understands a factory floor
Purchase orders
Order from suppliers, then convert to a bill without retyping. Orders show what is received and billed.
Stock at cost
Weighted average cost by default, with stock value on the balance sheet and in the stock summary.
Stock adjustments
Record scrap, damage or count differences with a reason, so stock and books agree.
Sale orders and delivery notes
Confirm dealer orders and send the paperwork with the goods before invoicing.
Input and output VAT or sales tax
Tax paid on material and tax charged on sales, netted in the tax summary for any period.
Audit trail
Every change to bills, invoices, payments and journals, with who made it and when.
Get the plant's books in order
- Set your books start date and financial year.
- Import raw materials and finished goods with opening stock and cost.
- Add your suppliers and dealers with opening balances and credit periods.
- Enter your VAT number and the VAT or sales tax rates you use.
- Invite your accountant with the Accountant role.
Add more Ellibo apps when you need them
One account, the same customers, items and team in every app.
ManufacturingBills of materials and production orders that consume material and make finished goods. InventorySeveral warehouses, batches and serial numbers for the store room. CRMFollow dealer enquiries and quotes before they become orders.Accounting for manufacturers: FAQ
Does Accounting handle bills of materials and production?
No, Accounting keeps the money and stock side. Add Ellibo Manufacturing for bills of materials and production orders; it works on the same items and books.
How is stock valued?
At weighted average cost by default, which suits most businesses. Change it only if your accountant advises.
Can I record scrap or damaged material?
Yes. Open the item and click Adjust Stock, with a reason. The stock and its value change together.
Can I send goods to a dealer before invoicing?
Yes. Make a delivery note and convert it to an invoice later. If you use Ellibo Inventory, delivery notes are made there and listed here.
Do purchase orders affect my books?
No. Purchase orders, estimates and sale orders do not touch the books until they become a bill or an invoice.
Can my accountant make year-end adjustments?
Yes. The Accountant role can post journal entries for things like depreciation, and you can lock the books after the year is closed.
Accounting for other businesses
More Ellibo apps for manufacturing & making
Make things, and know what they really cost
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