Accounting software for retail shops
The counter is busy all day, and the books get done late at night if at all. Ellibo turns each sale, supplier bill and cash deposit into proper accounts, so you can see this month's profit without waiting for the year end.
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Shop accounts, kept up while you serve customers
A shopkeeper knows the day's takings, but rarely the month's profit. Here is where the gap usually comes from.
Takings are counted, but never booked
The cash drawer gets counted every evening, yet the books are a shoebox of slips for the accountant once a year.
Make a quick invoice to Cash Sale for walk-in customers, or let Ellibo POS post each day's sales, money taken and refunds into the books every hour.
Card money and bank money do not match
Card payouts land days later, minus charges, and nobody can tie them to the sales they came from.
Card takings sit in their own receipts account. Move them to the bank with a transfer when the payout arrives, then bank reconciliation matches the line in one step.
Supplier credit runs out of sight
Five suppliers, five credit periods, and a phone call when one of them stops sending stock.
Every supplier bill shows its due date. The dashboard lists bills to pay, and the payables report shows how late each one is.
The tax return is a last-minute panic
At return time someone adds up a pile of purchase bills by hand and hopes it is right.
Tax on sales and tax you can claim back on bills and expenses add up as you go. The VAT or sales tax summary is ready for any period, and you can lock the books after you file.
How a shop day reaches the books
- Sell at the counter
Bill in Ellibo POS or make a Cash Sale invoice here. Stock goes down for tracked items.
- Stock arrives
Record the supplier's bill. Stock goes up and the item's purchase price updates to the latest bill.
- Pay the shop costs
Rent, electricity and staff tea are expenses, with the tax you can reclaim ticked or not.
- Bank the cash
Record the cash deposit as a transfer, so cash in hand and the bank balance both stay right.
What a shop owner uses every week
POS days in the books
With Ellibo POS, each day's sales, payments, refunds, purchases and expenses are posted by themselves.
Low-stock alerts
Set an alert level on each item and see the ones running short on the dashboard.
Cash and bank accounts
One balance for the cash drawer, one for each bank account, with transfers between them.
Bank reconciliation
Import the bank statement and accept the suggested matches line by line (Professional plan).
Profit & loss
Sales, cost of goods sold and shop costs for the month, without waiting for the year end.
Books lock
Lock a period after you file your return, so nobody changes it by mistake.
Your first evening with Ellibo
- Add your shop details, VAT number and the standard VAT or sales tax rate.
- Add your cash drawer and bank accounts with today's balances.
- Import your items with opening stock and a low-stock level.
- Add the suppliers you buy from, with what you owe them today.
- If you use Ellibo POS, check where each payment method is posted.
Add more Ellibo apps when you need them
One account, the same customers, items and team in every app.
POS RetailFast counter billing with barcodes, posted into these books. InventoryBarcodes, warehouses and stock counts for a bigger range. EcommerceSell online from the same items and stock.Accounting for retail shops: FAQ
Do I need Ellibo POS to use Accounting in my shop?
No. You can make Cash Sale invoices here. If you bill at a counter all day, Ellibo POS is quicker, and its days are posted into Accounting every hour.
Will POS sales be counted twice if I also type them in?
POS days are posted from the day you first use both apps, and you should stop typing them in by hand from then. Days before that are not added unless you choose to.
How do I handle card payments that reach the bank later?
Card takings sit in their own receipts account. When the payout arrives, record a transfer to the bank, then reconcile the bank statement.
Can it tell me which items are running low?
Yes. Give each item an alert level. The dashboard warns you about items at or below it, and the stock summary shows quantity and value.
Can I get the figures for my tax return?
Yes. The VAT or sales tax summary shows tax on sales, tax you can claim on purchases and expenses and the net amount for any period. Always check the figures before you file.
Is it free?
You can start on the free plan with up to 50 sales invoices a month. POS days never count toward that limit.
Accounting for other businesses
More Ellibo apps for retail & shops
Close the shop knowing this month's profit
Start on the Free plan - no card needed. Add more apps whenever you are ready.