Pharmacy billing software for medical stores
Scan a strip, add the syrup, print the bill and serve the next patient. Expired stock is written off with a reason, short-dated returns go back to the distributor on a debit note, and the clinic down the road pays at month end.
Start on the Free plan for one counter. Works on any device.
Running a pharmacy counter
A medical store juggles a long list of strips, bottles and tubes, tight margins and short shelf lives. Here is where Ellibo helps.
Expired stock hides in the margin
Strips that expired are thrown away, but the stock and profit figures still count them.
Record them on Stock Adjustments with the reason Expired. Stock drops, and the loss shows as Stock written off on Profit & Loss.
Short-dated returns to distributors
Returning near-expiry stock means a handwritten note and arguing about the credit later.
Return the items on the original purchase. Ellibo makes a numbered debit note, reverses the VAT or sales tax, and keeps the refund or vendor credit.
Clinics and regulars pay later
The nursing home buys every day and settles monthly, and the balance is a guess.
Bill them as Due. Each customer's ledger and the Outstanding Dues report show exactly what is owed.
A huge product list to set up
Typing every medicine with its VAT or sales tax rate and code would take weeks.
Import your list from Excel with barcodes, VAT or sales tax groups and codes, then fix the rows Ellibo flags.
The pharmacy day, step by step
- Bill at the counter
Scan or search the medicine, set the strips or bottles, and settle in cash, card or QR.
- Invoice the clinic
Add the clinic as the customer and bill as Due, or make a full invoice with their VAT number.
- Take in the delivery
Record the distributor's purchase and commit it to add the stock.
- Clear the expired
Write off expired packs with a reason and return short-dated ones on a debit note.
Built for the medical store counter
Quick search and scan
Barcode, short code or a few letters of the name, in touch or invoice mode.
Debit notes
Purchase returns with numbered debit notes, VAT or sales tax reversed and vendor credit kept.
Expiry write-offs
Stock Adjustments with reasons such as Expired, Damaged and Physical stock count.
Labels with dates
Print labels with the price, packed date and expiry date for items you pack yourself.
Credit customers
Due bills, customer ledgers and an Outstanding Dues report for clinics and regulars.
Registers for your accountant
A Sales Register with customer tax numbers and a tax summary for each period.
Open the counter on day one
- Set up your VAT or sales tax rates and groups for medicines and other goods.
- Import your products from Excel with barcodes and codes.
- Add your distributors as vendors.
- Add clinics and regular customers so you can bill them as Due.
- Choose what happens when you return goods on a paid purchase: refund or vendor credit.
Add more Ellibo apps when you need them
One account, the same customers, items and team in every app.
InventoryTrack batches and expiry dates in your warehouse stock. AccountingSales, purchases and dues go to your books every hour.POS Retail for pharmacy: FAQ
Does POS track batch numbers and expiry dates?
POS does not keep stock by batch. You can print expiry dates on labels, write off expired stock with a reason, and return short-dated stock to distributors. For batch-wise stock with expiry, Ellibo Inventory tracks batches, though batch items are not shared with POS counts.
Can I return expired stock to the distributor?
Yes. Open the purchase, click Return Items and enter the quantities. Ellibo makes a numbered debit note, takes the stock out and keeps the refund or vendor credit.
Can I bill clinics and pay later customers?
Yes. Add the customer to the bill and choose Due. Their ledger shows every bill and payment, and the Outstanding Dues report lists everyone who owes you.
Does it give HSN-wise reports?
In India, yes. Add the HSN code to each product, and the HSN Summary gives sales by code with taxable value and each tax, less returns.
Can I import my medicine list?
Yes. Download the Excel template, fill in your products with barcodes and VAT or sales tax groups, and import. Rows with problems are shown before anything is saved.
Is there a free plan?
Yes. Billing is free forever. Stock tracking, purchases and purchase returns are on paid plans.
POS Retail for other businesses
More Ellibo apps for retail & shops
A calmer counter, a cleaner shelf
Start on the Free plan for one counter. Add more apps whenever you are ready.