Invoicing and accounting for agencies & freelancers
Design, development, marketing or writing: your clients may be next door or on another continent. Ellibo sends retainer invoices on time, bills foreign clients in their own currency and keeps your books ready for the tax return.
Start on the Free plan - no card needed. Works on any device.
Creative work, without the admin hangover
Most agencies and freelancers start invoicing from a template. These are the problems that show up once work picks up.
Retainers billed whenever someone remembers
Three clients on a monthly retainer, three different invoice days, and one of them was missed in August.
Turn each retainer into a recurring invoice that is made, and if you like emailed, on the same day every month.
Foreign clients make the books messy
The invoice says dollars or euros, the bank says your currency, and the difference never gets recorded.
Bill a client in their currency with the exchange rate on the invoice. When they pay at a different rate, the exchange gain or loss is booked for you.
Scope changes get lost between quote and invoice
The quote was for six pages, the client asked for eight, and the invoice still says six.
Edit the estimate as the scope changes, then convert the final version to the invoice. Every change to an invoice is kept in its history.
Expenses and tax left for the last week
Software subscriptions, stock photos and travel sit in email receipts, and the tax you could claim back is lost.
Record each cost as an expense with its category and whether the tax can be reclaimed. Recurring expenses handle the monthly software bills.
A project, from pitch to paid
- Pitch
Send an estimate with the project, the price and how long it is valid.
- Kick off
Convert it to an advance invoice, or invoice by milestone as the work is delivered.
- Keep going
The monthly care plan or retainer becomes a recurring invoice that goes out by itself.
- Check the month
Profit & loss shows income against freelancer fees, software and other costs.
Built for people who bill for ideas
Clients in any currency
Invoices and payments in the client's currency, with daily exchange rates you can change (Standard plan).
Retainer invoices
Recurring profiles for monthly or yearly work, created or emailed on their date.
Estimates to invoices
One click from accepted quote to invoice, with the link between them kept.
Pay now links
Connect your own payment gateway and clients pay invoices online.
Export invoices
Overseas clients get their own tax treatment, and in India your LUT number prints on export invoices.
Expenses with reclaimable tax
Software, freelancers and travel by category, with input VAT or sales tax tracked to claim back.
Set up between two client calls
- Add your studio or freelance name, logo and VAT number.
- Add the currencies your foreign clients pay in.
- Create your services: design day, development hour, monthly retainer.
- Make your current retainers recurring.
- Connect your payment gateway on the Integrations page for Pay now links.
Add more Ellibo apps when you need them
One account, the same customers, items and team in every app.
ProjectsPlan the work, log time and bill it from the project. TimesheetsSee every hour your team logged across apps in one place. CRMKeep leads and proposals moving until the client signs.Accounting for agencies & freelancers: FAQ
Can I invoice clients abroad in their currency?
Yes, on the Standard plan and above. Set the client's currency and their invoices and payments use it. Your reports stay in your home currency, and exchange differences are booked for you.
How do I handle monthly retainers?
Make the first invoice and click Make recurring. Choose how often, when it ends and whether it is emailed by itself (Professional plan and above).
Do I need to know accounting as a freelancer?
No. You make invoices, record payments and expenses, and Ellibo writes the double-entry behind them.
Can I invoice by hour or by project?
Both. Make items for an hourly rate or a fixed project fee and set the quantity on each invoice. To bill logged time directly, use Ellibo Projects.
What about export invoices?
Set the client's tax treatment so the right tax applies. In India you can add your LUT number, and it prints on invoices to clients set to export under LUT.
Is it free for a one-person business?
Yes. The free plan has one user and up to 50 sales invoices a month. Add team members on a paid plan when you grow.
Accounting for other businesses
More Ellibo apps for agencies & professional services
Send the invoice, then get back to the work you love
Start on the Free plan - no card needed. Add more apps whenever you are ready.