Expense tracking for agencies and marketing firms
Software subscriptions, shoot-day props, ad boosts and client lunches, spread across five company cards and twenty inboxes. Pull it all into one place, mark what the client pays for, and keep each campaign inside its budget.
Free for 3 users, for as long as you like. Works on any device.
Agency spending that bills itself back
Agencies lose margin quietly: on costs that never reach the client invoice, and on campaigns that drift past budget.
Receipts arrive by email, everywhere
Design tools, stock photos and ad top-ups send receipts to whoever made the purchase, and finance never sees half of them.
Forward receipts to your business's receipts address. They land in the person's receipt inbox, ready to turn into expenses.
Card statements nobody can explain
Five team members use company cards and the statement is a list of names finance has to guess at.
Import each card's statement. Spends that fit an expense match by themselves; the holder claims the rest or marks them personal.
Client costs left off the invoice
The shoot props and courier for the client were agreed as extra, but nobody told the person writing the invoice.
Tag the expense to the customer or project and mark it billable, so it can go on the client's invoice in Ellibo Projects.
Campaign budgets found out too late
The account head learns the campaign was over budget when the month is already closed.
Set a budget per project or category with an alert percent. Approvers see what each report does to the budget before they approve.
From a shoot day to the client invoice
- Spend on the shoot
The producer pays for props and lunch, snaps the receipts and tags them to the client project.
- Online receipts flow in
Studio booking and stock photo receipts are forwarded to the receipts inbox and turned into expenses.
- Checked against budget
The account head sees the campaign budget before approving the producer's report.
- Billed to the client
Billable costs sit on the project, ready for the next client invoice.
Built for teams that spend on behalf of clients
Email receipts in
Forward receipts from your login email or an address you add, and they arrive in your inbox.
Receipt autoscan
Date, total, merchant, tax rate and receipt number read in your browser and filled in for you.
Corporate cards
A liability account per card in your books, statement imports and matching in a few clicks.
Budgets with alerts
Monthly, quarterly or yearly budgets for a project, category, department or person.
Purchase requests
Camera hire or a big media buy approved before anyone spends.
Spend by client and merchant
Analytics by project, category, person and merchant, downloaded as CSV.
Ready for the next campaign
- Add each company card and import its last statement.
- Share the receipts address with the team and add their personal emails if they buy from those.
- Set budgets for your largest client projects with an 80% alert.
- Check the Advertising & marketing category and add one for software subscriptions.
- Turn on "flag possible duplicates" so the same receipt is not claimed twice.
Add more Ellibo apps when you need them
One account, the same customers, items and team in every app.
ProjectsBillable costs and project profit per client. CRMKeep the client relationship next to the work. AccountingCard accounts and expense journals already in your books.Expense for agencies & marketing firms: FAQ
Can we forward receipt emails instead of uploading them?
Yes, on the Professional plan. Forward receipts to your business's receipts address from your login email, or from another address you add in My settings. They arrive in your receipt inbox.
How do company cards work?
Add each card, import its statement as a CSV, and each spend is matched to an expense, made into one, marked personal or ignored. Approving the report books it against the card's account.
Can we charge expenses back to clients?
Yes. Pick the customer or project and mark it billable. Billable project expenses can go on the client's invoice in Ellibo Projects.
Can we set a budget per campaign?
Yes, with budgets on Professional. Set one for a project, category, department or person, with an alert percent. Approvers see the effect of each report.
Does autoscan send our receipts to another service?
No. The reading happens in your own browser. Check what was read before you save.
Is there a free plan?
Yes, free for 3 users with receipts, reports, approvals and reimbursements. Cards, budgets and email-in come with Professional, which you can try for 14 days.
Expense for other businesses
More Ellibo apps for agencies & professional services
Spend for your clients, then bill them for it
Free for 3 users, for as long as you like. Add more apps whenever you are ready.