Travel and expense software for IT and consulting firms
Your consultants fly to client sites, stay a week and come back with receipts in two currencies. Approve the trip before anyone books, pay the per diem by city, and put billable costs back on the client's invoice.
Free for 3 users, for as long as you like. Works on any device.
Consultant travel without the month-end mess
For a consulting firm, travel is part of the job. What hurts is the paperwork around it.
Trips booked before anyone agreed
A consultant books a flight for next week, and the delivery head learns about it from the card statement.
Plan the trip with its itinerary and estimated cost and send it for approval first. The advance is approved with it.
Receipts in three currencies
Hotel in dollars, cabs in another currency, and finance spends an afternoon looking up exchange rates.
Choose the currency on each receipt. That day's rate is filled in, and the expense is claimed in your own currency.
Billable costs never reach the client
The client agreed to pay for travel, but the costs sit in a spreadsheet and miss the monthly invoice.
Mark expenses billable to the customer or project. In Ellibo Projects, billable ones can be put on the client's invoice.
Daily allowance worked out by hand
Finance counts days, checks which meals the client paid for and argues about the half day at the end.
Per diem rates by location, with first and last day percentages and meals provided taken off - worked out as you type.
A client trip, from request to reimbursement
- Plan the trip
Destination, dates, flights, hotel and cabs with estimated costs, plus the advance needed.
- Approved before booking
The delivery head approves the trip; finance is told to pay the advance.
- Spend and snap
Receipts and per diem are tied to the trip, so you always see spent against the estimate.
- Report, settle, bill
One report for the trip, the advance taken off, and billable costs ready for the client.
For firms whose people live on client sites
Trips with itineraries
Flights, trains, hotels and cabs planned and approved together, closed when the trip ends.
Many currencies
Foreign receipts converted at the day's rate, and per diem rates set in another currency.
Corporate cards
Import the card statement and match each spend to its expense, or mark it personal.
Approval up the chain
Larger reports go on from the team lead to the delivery head above their approval limit.
Approvers away too
Approvers travel as well - hand approvals to a colleague until a date you choose.
API and webhooks
On Business, read expenses and reports from your own tools and get told when they change.
Ready before the next client visit
- Set per diem locations like Metro city, Other city and International, with meal deductions.
- Choose approvers and approval limits for team leads and delivery heads.
- Add your company cards and import the last statement.
- Link expenses to your client projects in Ellibo Projects.
- Add a "Client code" custom field if your invoices need it.
Add more Ellibo apps when you need them
One account, the same customers, items and team in every app.
ProjectsProject costs and billable expenses on the client invoice. TimesheetsHours and expenses for the same engagement side by side. AccountingCard accounts, advances and payouts in the same books.Expense for IT & consulting firms: FAQ
Can trips be approved before consultants book them?
Yes, on the Professional plan. A trip has its destination, dates, itinerary and estimated cost, and is approved before anything is spent. Its advance is approved with it.
How are foreign currency receipts handled?
Choose the currency on the receipt and the exchange rate for that day is filled in. Change it if your bank used a different rate. The expense is claimed in your own currency.
Can we bill travel costs back to clients?
Yes. Mark the expense billable to the customer or project. Approved project expenses count in the project's costs, and billable ones can be put on the client's invoice in Ellibo Projects.
How does per diem work for client visits?
Set a daily rate for each kind of place. The first and last day pay a percent you choose, and meals the client paid for are taken off.
Can consultants use company cards?
Yes, on Professional. Import the statement as a CSV, and spends that fit an expense are matched by themselves. The holder claims the rest or marks them personal.
Is there a free plan?
Yes. 3 users free for ever, with receipts, reports, approvals and reimbursements. Trips, cards and per diem come with paid plans and a 14-day trial.
Expense for other businesses
More Ellibo apps for software & IT
Send your people to clients, not to spreadsheets
Free for 3 users, for as long as you like. Add more apps whenever you are ready.