E-signature for HR offer letters and joining papers
The candidate you liked on Tuesday is interviewing elsewhere on Wednesday. Send the offer the same evening, let them accept it from their phone, and have the joining papers signed before day one.
Start on the Free plan - no card needed. Works on any device.
Hiring paperwork that keeps pace with your offers
Good candidates have choices. The slower your paperwork, the more often the answer is "sorry, I accepted another offer".
Offers wait for a wet signature
The offer is approved at noon but goes out by courier, or as a scan the candidate has to print, sign and photograph.
Upload the offer letter PDF and send it the same hour. The candidate signs on their phone from a private link - no printer, no account.
Every letter is typed from scratch
HR copies last month's letter, changes the name and salary, and once in a while forgets to change the joining date.
Save the offer as a template with Candidate and HR head roles. Fill the name, role and salary for each person and send.
Joining forms come back half-filled
Bank details missing, the nominee field blank, the ID copy "will send tomorrow".
Make the fields required. Add an attachment field for ID proof and a drop-down for choices, and they cannot finish until it is done.
Papers lost in personal inboxes
Signed letters live in one recruiter's email, and when they leave, so does the record.
Every signed document stays in Sign with its certificate and history, filed in folders like Offers 2026 and Policies, searchable by name.
From "we'd like to offer you" to signed, the same day
- Start from your template
Pick the offer template and fill the candidate's name, role, joining date and salary.
- Send with a private message
Add a warm note, a finish-by date and reminders. Ask for a code by email for extra care.
- The candidate accepts
They read the letter, fill their fields, add their ID copy and sign on their phone.
- HR signs and files
Your HR head counter-signs, and the signed PDF goes to both, with a copy to the hiring manager.
Made for the paperwork that comes with every hire
Bulk send policies
Send the updated leave policy or code of conduct to the whole team, each with their own copy to sign.
Attachments from signers
Candidates attach ID, address proof or certificates, added at the end of the signed PDF.
Needs to view
For handbooks and notices, ask people to confirm they have read it instead of signing.
Gets a copy
The hiring manager and payroll get the signed PDF at the end without being asked to do anything.
Signing page language
Set the signing page language for each recipient where your team speaks more than one.
Roles inside HR
Senders see their own documents, managers see everyone's, viewers can only read and download.
Ready for your next new joiner
- Upload your offer letter, NDA and joining form as PDFs and save each as a template.
- Mark salary and joining date as fields you fill in, and ID proof as a required attachment.
- Make folders for Offers, Joining papers and Policies.
- Invite your recruiters as senders and your HR head as a manager.
- Set reminders every two days and offers to expire after a week.
Add more Ellibo apps when you need them
One account, the same customers, items and team in every app.
HRKeep the new joiner's record, leave and payroll on the same business. TimesheetsStart tracking their time from the first day. DocumentsKeep each person's signed letters and ID proofs in their own folder.Sign for HR offer letters: FAQ
Can a candidate sign an offer letter on their phone?
Yes. They open the private link from their email and sign on any phone, tablet or computer. They do not need an account or an app.
Are e-signed offer letters and employment contracts accepted?
Electronic signatures are widely accepted for offer letters and employment contracts in many countries, including India, the US and the EU. Some documents have special rules, so check with your adviser for your country.
Can we send the same policy to every employee?
Yes, with bulk send on the Professional plan. Paste or upload a list of names and emails, and each person gets their own copy to sign. Up to 500 people in one go.
Can the candidate upload documents while signing?
Yes. Add an attachment field for ID or certificates. The files are added at the end of the signed PDF.
What if the candidate declines?
They can decline and give a reason, if you allow it in settings. You see the reason on the document and in reports.
Is there a free plan?
Yes. One user and 5 documents a month, free for ever. Templates and bulk send come with paid plans, and you can try everything for 14 days first.
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Send the offer tonight, welcome them on Monday
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