E-signature for clinics and schools
Patients and parents fill and sign forms on their own phone or on your reception tablet, so the clipboard queue disappears. Every signed form is kept with its history, ready when you need to show it.
Start on the Free plan - no card needed. Works on any device.
Fewer clipboards, fewer lost forms
Clinics and schools run on forms. These are the paper problems your front desk lives with every day.
A queue at the front desk
Patients fill the same paper form while the doctor waits, and the receptionist types it in again later.
Print a QR code for your sign form. Patients scan it in the waiting room, fill their details and sign on their own phone.
Permission slips that never come back
Forty slips sent home in school bags, twenty-six returned, and three teachers phoning parents the evening before the trip.
Bulk send the permission slip to every parent by email. You see who has signed, and reminders go out on their own.
Forms missing a signature
The consent form is filled but not signed, or the guardian's name is blank, and nobody notices until it is needed.
Required fields must be filled before signing finishes. Show a guardian section only when "under 18" is ticked.
Finding the form years later
A parent asks for a copy of last year's admission form, and it is in a box in the store room.
Search by name, number or folder and download the signed PDF with its certificate in seconds.
A day at reception, without the paper
- They scan
Patients or parents scan the QR code at the desk, or open the link from your website or a message.
- Their email is checked
A code goes to their email first, so you know the form came from them.
- They fill and sign
Name, date of birth, choices and a signature - with ID or reports attached if you ask for them.
- You get the signed copy
They get their copy by email, and the form lands in your Documents, ready to search.
For the forms clinics and schools use most
Sign forms
A public link or QR code made from a template, for consent forms, registrations and sign-ups.
Sign on the reception tablet
Hand over your tablet. The certificate records that the signing was hosted by your staff.
Show only when
Fields that appear only when another is ticked, like guardian details or allergy questions.
Counter-sign by the doctor or principal
Add a fixed second signer who signs after the patient or parent.
Closing dates and limits
Close an admission form on a date or after a set number of responses.
Retention rules
On Business, remove the files of finished documents after the days you choose; the record and audit trail stay.
Ready before your next patient or term
- Upload your consent, registration or admission form and save it as a template.
- Create a sign form from it and turn on "check their email with a code first".
- Print the QR code for your reception desk or notice board.
- Add the doctor or principal as a fixed counter-signer if they need to sign.
- Set a closing date for seasonal forms like admissions and trips.
Add more Ellibo apps when you need them
One account, the same customers, items and team in every app.
BookingsLet patients and parents book appointments online. HelpdeskAnswer parents' and patients' questions from one queue. AccountingFees and invoices kept in the same books.Sign for clinics & schools: FAQ
Can patients sign consent forms on a tablet?
Yes. Choose "signs in person", hand your tablet to the patient, and the certificate records that the signing was hosted by your staff. Or let them scan a QR code and sign on their own phone.
Are e-signed consent forms accepted?
Electronic signatures are widely accepted for many consent and registration forms. Healthcare and education have their own rules in some countries, so check what your regulator or adviser requires for each form.
Is Sign a patient records system?
No. Sign keeps the signed forms with their history and certificate. Your clinical notes stay in the system you use for them.
Can parents sign permission slips without an account?
Yes. They open the link from their email on any device and sign. Signing is free for them.
Can we stop an admission form after the deadline?
Yes. Give the sign form a closing date or a maximum number of responses. After that its link says it is closed.
Can we keep files for only a set time?
On the Business plan, retention rules remove the files of finished documents after the days you choose. The record and audit trail stay.
Is there a free plan?
Yes, one user and 5 documents a month. Sign forms come with Professional, and you can try them free for 14 days.
Sign for other businesses
More Ellibo apps for health, wellness & education
Put the clipboard down for good
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