Timesheet software for agencies
Designers, writers and account managers log their week against each client in a few minutes on Friday. Approved, billable hours wait under each client until you turn them into an invoice, and no hour can be billed twice.
Start on the Free plan - no card needed. Works on any device.
| Brand guidelinesJob rate $80 an hour | 14:00 | $1,120 |
| Social media retainerSara and Tom, person rates | 22:30 | $1,575 |
| Review meeting | 3:00 | $240 |
| Photo editsSet a rate to bill this | 6:00 | No rate |
Agency hours, captured and billed
Time is what an agency sells. These are the leaks we hear about most.
Hours are remembered, not recorded
On the last day of the month everyone guesses how long they spent on each client, and the guesses always come in low.
A weekly sheet with a line for each client job and a box for each day. People type 1:30, 1.5 or 90m, and it saves as they go.
The invoice is built from a spreadsheet
Someone copies totals out of a shared sheet, works out rates by hand and types the invoice again in the books.
Approved, billable hours wait under each client in Ready to bill. Tick them and make one invoice in your books with your numbering and VAT or sales tax.
The same hours get billed twice
A retainer month and an extra job overlap, and the client spots the double charge before you do.
Each hour remembers the invoice it went on, so it can't be billed again or changed. Void the invoice, and the hours are free to bill again.
Nobody knows which clients pay off
The busiest client feels like the most valuable one, until someone adds up the hours spent on it.
Profit by client sets what the hours bill against what they cost, using each person's cost an hour.
An agency week, from hours to invoice
- Log as you go
Start the timer when you open a design file, or fill in the week on Friday. Admin and pitches go on internal jobs.
- Send the week
Each person sends their whole week. Hours on Ellibo Projects go to the project's managers, the rest to the line manager.
- Approve or send back
Managers approve the week or send it back with a reason, and can see if anything changed after it was sent.
- Bill the client
Approved hours wait in Ready to bill. Make the invoice, email it and record the payment when it arrives.
Built for agencies that bill their time
Weekly sheet and timer
One line per client job, one box per day, and a timer that rounds up the way you bill.
Billable or not, per job
Client jobs start billable and internal work never is, so pitches and admin stay out of invoices.
Rates by job or by person
A rate on the job, a bill rate on each person and a default for the business. Hours with no rate are flagged.
Invoices from approved hours
One invoice with a line for each job and rate, in the same books as the rest of your sales.
Hours and profit by client
Hours by client, person and job on every plan, and profit by client on Professional.
Reminders that respect days off
Only people who are short of hours or have not sent their week are reminded.
Ready to log next week
- Add a job for each client retainer and project, with a rate an hour.
- Add internal jobs such as Admin and Pitches as not billable.
- Set each person's bill rate and cost an hour.
- Choose your timer rounding and the day reminders go out.
- Turn on weekly approval and pick who approves each person.
Add more Ellibo apps when you need them
One account, the same customers, items and team in every app.
ProjectsProject hours appear on the same sheet with nothing copied. AccountingInvoices from hours land in your books as sales invoices. CRMClients are the same customers your sales team works with.Timesheets for agencies: FAQ
Can we bill different rates for different people?
Yes. Timesheets uses the job's rate first, then the person's bill rate, then your default rate. Hours with no rate show in red and can't be billed until you set one.
Can a client be billed twice for the same hours?
No. Once an hour is on an invoice it can't be billed again or changed. If you void the invoice, its hours return to Ready to bill.
Do we need the Accounting app to make invoices?
No. Timesheets sets up what it needs, and invoices go in your business's books. If you use Accounting too, you see them there.
How do we keep pitch work out of client invoices?
Make an internal job with no client, such as Pitches or Admin. Internal work is never billable, but it still shows in hours reports.
Does it record screens or track where people are?
No. Hours come from what people type and the timers they start, plus time your other Ellibo apps already keep.
Which plan makes invoices?
Invoices from hours are on the Professional plan. The Free plan for 3 people covers the weekly sheet, timer, clients, jobs and hours reports.
Timesheets for other businesses
More Ellibo apps for agencies & professional services
Bill every hour your team works, once
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