Timesheet software for contractors
Your crew does not sit at desks, and some have no email at all. The site supervisor fills in each worker's week on one sheet, the office approves it, and the hours go on the client's invoice and into hourly pay.
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Crew hours, from site to pay
Site crews, paper sheets and a payroll deadline. These are the problems contractors raise.
Paper sheets come back late or lost
Daily hours are written on a sheet in the site office, and half of them reach the office crumpled or not at all.
The supervisor types each worker's hours on the weekly sheet from a phone. The phone screen shows one day at a time.
Workers have no email or phone
Your senior mason has no email address, so any app that needs a sign-in leaves him out.
Add him under People with no sign-in. His supervisor enters his week, and he counts as a person on your plan.
Hours are typed into payroll again
Someone re-enters every crew member's hours into payroll, and mistakes reach the pay slip.
For people paid by the hour, approved hours go into the Ellibo HR pay run in one click, or into a CSV for any payroll.
Overtime gets paid twice
A worker is paid for extra hours as overtime and as hourly time in the same month.
Someone with approved overtime in HR that month can't be sent, so you choose one way to pay the work.
A crew week, from site to pay
- On site
The supervisor enters each worker's hours against the site or installation job, day by day.
- Send the week
Each worker's week goes to the person who approves them, or to an admin.
- Approve in the office
Operations approves the week, or sends it back with a reason for a fix.
- Bill and pay
Bill the client for approved billable hours, and send hourly workers' hours to pay.
Built for crews on site
People with no sign-in
Keep anyone's time. Their manager enters it on the same sheet.
Phone-first sheet
One day at a time on a phone, installed from the browser.
Hours to pay
Approved hourly time into the Ellibo HR pay run or a CSV, on the Professional plan.
Holidays and leave
Holidays lower expected hours, so nobody is reminded about a day off.
Field job time on the sheet
Hours on Ellibo Field Service jobs show on the week by themselves.
Locked periods
Lock time up to the last paid date, so nobody changes it.
Ready for the next pay run
- Add each crew member under People, with or without a sign-in.
- Set who approves each person and their hours a day.
- Add a job for each site or contract, with a rate an hour.
- Turn on Pay by the hour for workers paid hourly.
- List your holidays, or bring them in from Ellibo HR.
Add more Ellibo apps when you need them
One account, the same customers, items and team in every app.
HRHourly pay, leave and holidays for the whole crew. Field ServiceJob hours from service visits appear on the sheet. ProjectsPlan the build schedule; logged project hours reach the sheet.Timesheets for contractors: FAQ
Can a supervisor enter time for the whole crew?
Yes. A manager can enter time for the people they manage, and an admin for anyone. Pick the worker from the name list at the top of the sheet.
Do workers need an email address?
No. Add them under People with no sign-in. They count as a person on your plan.
Can hours go straight to payroll?
Yes, on the Professional plan. Approved hours of people paid by the hour go into the Ellibo HR pay run, or into a CSV for any payroll.
Is this attendance or a clock-in system?
No. Timesheets records what people worked on. Attendance, shifts, overtime and salary live in Ellibo HR, and the two work together.
Can the same work be paid as hours and overtime?
No. Someone with approved overtime in HR that month can't be sent, so the work is paid one way only.
How is a contractor counted on our plan?
Anyone whose time you keep counts as a person, with or without a sign-in. Turn off Active when they leave and they stop counting.
Timesheets for other businesses
More Ellibo apps for construction & property
From the site to the pay run, without paper
Start on the Free plan - no card needed. Add more apps whenever you are ready.