HR and payroll software for factories
Three shifts, a few hundred workers, an attendance machine at the gate and a muster that has to match the pay. Ellibo HR reads the clock-ins, works out each day, and builds the pay run from it.
Free for 5 employees, for as long as you like. Works on any device.
Factory HR problems that cost real money
When hundreds of people are paid from a muster, minor slips add up every month. These are the usual ones.
The machine and the muster disagree
The attendance machine exports a file, someone retypes it, and the pay run is built from the copy, not the punches.
If your machine can send data to a web address, add it as a device. Otherwise import its file of punches, up to 5,000 rows at a time, matched on each worker's machine number.
Overtime is paid on trust
Supervisors write overtime on a sheet, and nobody can check it against the real clock-in times.
Overtime is worked out from the shift and the clock-ins, and reaches pay only when a manager or HR approves the minutes.
Advances are tracked in a notebook
Workers take advances before festivals, recoveries are missed, and the balance is argued over at exit.
Give a loan or salary advance with a monthly recovery. Each pay run takes it, the payslip shows it, and it can be paused for a hard month.
Statutory dues are worked out by hand
Contributions are calculated in a spreadsheet, and workers without a UAN or ESI number are found at the last minute.
On the India edition, the pay run works out EPF, ESI and professional tax, warns about missing numbers, and makes the ECR and ESI files for you to upload.
From the gate to the payslip
- Workers punch in
At the gate machine, a PIN kiosk, or their phone inside the factory boundary.
- Days are worked out
Present, half day, absent, leave, week off and holiday, from shifts and approved leave.
- Supervisors approve
Overtime, corrections and on-duty requests are approved before the month closes.
- Pay run and files
The run uses paid days and overtime, posts to your books, and makes a bank file.
Built for shift work at scale
Attendance devices
Machines that can send to a web address, each with its own key; or import their files.
Rotating shifts
Shifts that cross midnight, rotated through a pattern for up to three months.
Approved overtime
Worked out from the shift, paid only after approval, with shift allowances per day.
Loans and advances
Monthly recovery from pay, paused when needed, closed when the balance is zero.
Labour Code wages check
On the India edition, a run tells you when allowances are more than half of pay.
Contract workers
Mark someone as a contractor so contractor TDS applies instead of EPF, ESI and salary TDS (India).
Set up before the next pay cycle
- Add your shifts, including the night shift and its allowance.
- Import workers with their machine numbers from a spreadsheet.
- Add your gate machine as a device, or import last month's punch file.
- Set who approves overtime for each line.
- Enter open advances so recoveries start this month.
Add more Ellibo apps when you need them
One account, the same customers, items and team in every app.
ManufacturingPlan and run production on the same business. AccountingWages, employer contributions and dues payable in your books. ExpenseBring approved expense claims into the pay run.HR for factories: FAQ
Will it connect to our biometric machine?
If your machine can send data to a web address, add it as a device with its own key. Ellibo does not connect to machines directly and we have not tested every make, so ask your supplier. You can always import the machine's file instead.
Does it file PF and ESI returns?
No. On the India edition it works out EPF, ESI, professional tax and TDS, and makes the ECR text file and the ESI Excel file for you to upload. You or your accountant file and pay on the portals. Please check figures with your accountant.
Do the people on Manufacturing's shop floor link to HR?
Not today. Both run on the same business, but operators in Manufacturing and employees in HR are kept separately, so time on orders does not feed payroll.
Can workers without phones use it?
Yes. They clock in at a gate machine or a shared kiosk with a PIN, and need no sign-in. Payslips can be emailed or given out by HR.
Does it pay wages into bank accounts?
No. It makes a bank file in your bank's layout to upload, and then you record the payment. Cash and cheque pay modes are there for workers paid that way.
How is it priced?
Per employee a month, with a minimum of 10 on paid plans. Payroll is on Professional, and every new business gets a 14-day trial with every feature.
HR for other businesses
More Ellibo apps for manufacturing & making
Pay every worker from the real muster
Free for 5 employees, for as long as you like. Add more apps whenever you are ready.