Staff scheduling and payroll for restaurants & hotels
Kitchens that close after midnight, housekeeping that starts at six, and a roster that changes every week. Ellibo HR plans the shifts, lets staff clock in at a tablet by the staff door, and turns real hours into pay.
Free for 5 employees, for as long as you like. Works on any device.
What makes staffing a restaurant or hotel hard
Long hours, split teams and people who do not sit at a desk. These are the problems we hear about from owners and managers.
The roster lives on a whiteboard
Someone swaps a shift, the board is not updated, and the breakfast service starts two people short.
Plan shifts and days off by person and day, or rotate people through a pattern for up to three months. People are told when a shift for today or later changes.
Kitchen staff have no desk and no email
Cooks and stewards will not install anything, and the attendance register at the back door is filled in at the end of the week.
Put a tablet at the staff door as a kiosk. Each person clocks in with a 4 to 6 digit PIN and needs no sign-in of their own. A photo can be taken at each clock-in if you want it.
Night shifts confuse the payroll
A shift from 6 pm to 1 am counts on the wrong day, overtime is argued over, and night allowances are added by hand.
Shifts can cross midnight and count on the day they start. Overtime starts where you set it and reaches pay only once a manager approves it. A shift can carry an allowance for each day worked.
Tips and service money get mixed into salary
Tips are paid out from the till and again in salary, or not at all, and staff lose trust.
If you pay tips through salary, add them by hand on the Tips pay line. HR does not take tips from POS on purpose, so nobody is paid twice.
A week of staffing, done in one place
- Plan the roster
Set shifts and week offs for kitchen, service and housekeeping, and rotate them for the season.
- Staff clock in
At the kiosk with a PIN, or on their own phone within a distance you set from the property.
- Managers approve
Leave, corrections and overtime go to the department head, then HR if you want two levels.
- Pay from real hours
Paid days, approved overtime and shift allowances flow into the pay run.
HR features that fit hospitality
Shifts and rosters
Shifts with breaks, grace minutes and week offs, planned by day or rotated by pattern.
Kiosk with PIN
A shared tablet for staff with no sign-in. It is not facial recognition; a photo is only kept with the record.
Night shifts and allowances
Shifts past midnight, overtime after a set time, and an allowance per day worked.
One business, many outlets
Each restaurant or property as a location, with its own clock-in limits and holidays.
Uniforms and documents
Record uniforms issued as company assets, and keep health certificates with valid-until dates.
Payroll into the books
Approved pay runs post a journal to your books, and you record payment from the account you used.
Set up before the weekend rush
- Add each restaurant or property as a location.
- Create shifts for breakfast, lunch, dinner and night audit.
- Add your staff from a spreadsheet and give each a PIN.
- Put a tablet at the staff door and open it as a kiosk.
- Plan next week's roster and approve your first overtime.
Add more Ellibo apps when you need them
One account, the same customers, items and team in every app.
POS RestaurantRun billing and tables; tips stay settled in POS. AccountingSalaries and payments go into the same books as your sales. BookingsTake table, room or spa bookings online.HR for restaurants & hotels: FAQ
Do kitchen and housekeeping staff need a smartphone?
No. They clock in at a shared kiosk with a PIN. Kiosks are on Standard and above, and the people using them do not need a sign-in.
How does it handle shifts that end after midnight?
Shifts can cross midnight, and a night shift counts on the day it starts. Overtime and late minutes are worked out from the shift.
Is overtime paid automatically?
Overtime is worked out from the shift, but reaches pay only when a manager or HR approves the minutes. That keeps forgotten clock-outs from turning into overtime.
Does it take tips from Ellibo POS?
No, on purpose. POS settles tips itself, so taking them again could pay someone twice. If you pay tips through salary, add them on the Tips pay line by hand.
Does it work out PF and ESI for my staff?
On the India edition, payroll works out EPF, ESI, professional tax and TDS, and makes files to upload. You or your accountant file and pay on the portals. Elsewhere, you enter your own tax tables and contributions.
How is it priced?
Per employee a month, and sign-ins are free. The Free plan covers up to 5 employees with records, leave and attendance; shifts, rosters and kiosks start at Standard.
HR for other businesses
More Ellibo apps for restaurants & food service
The right people on every shift, paid for the hours they worked
Free for 5 employees, for as long as you like. Add more apps whenever you are ready.