Staff HR and payroll for schools & colleges
Teachers, lab assistants, drivers, office staff and visiting faculty, each on different terms. Ellibo HR keeps one record for every staff member, follows the academic calendar for leave, and builds payroll from the attendance you already take.
Free for 5 employees, for as long as you like. Works on any device.
Staff administration that pulls you away from teaching
A school runs to a calendar, and staff matters always seem to land in the busiest week. These are the knots principals and bursars tell us about.
Leave in exam week
Three teachers ask for the same days in the middle of board exams, and the timetable falls apart.
Leave types can have blackout periods for exams and admissions. Requests on those dates are refused, and HR can still enter an exception.
Certificates and checks expire unnoticed
A teaching licence or a driver's permit runs out, and nobody notices until an inspection.
Keep documents on each person with a valid-until date. The documents ending soon report shows what runs out, so you renew in time.
Many kinds of staff, many kinds of pay
Permanent teachers, fixed-term staff, interns and visiting faculty are all paid from one spreadsheet with different rules.
Employee types cover full time, part time, fixed term, intern and contractor. Each person's salary has its own pay lines, and contractors can be paid without salary deductions.
Policies nobody confirms reading
A new safeguarding or conduct policy goes out by email, and you cannot show who read it.
Share a policy for the whole institution with sign-off on. The app records who confirmed and when.
A term of staff administration
- Set the calendar
Add holidays for each campus and blackout dates for exams and admissions.
- Staff mark attendance
On their phone within the campus, or at a kiosk in the staff room.
- Heads approve
Department heads approve leave and corrections for their own staff.
- Bursar runs payroll
Paid days come from attendance and leave, and approved runs post to your books.
Built for educational institutions
One record per staff member
Department, campus, reporting head, type, probation and contract end dates.
Leave rules by type
Your own leave types with blackout periods, notice rules, half days and carry forward.
Documents with expiry
Certificates, ID proofs and contracts, with a report of what runs out soon.
Policy sign-off
Ask every staff member to read and confirm a policy, with a record of who did.
Letters from templates
Appointment, confirmation, salary revision, relieving and experience letters.
Courses and surveys
Training courses, staff surveys and announcements on Business.
Ready before the new term
- Add each campus as a location and your departments.
- Import teaching and support staff with their heads of department.
- Add this year's holidays and the exam blackout dates.
- Upload certificates with their valid-until dates.
- Share the staff handbook with sign-off turned on.
Add more Ellibo apps when you need them
One account, the same customers, items and team in every app.
AccountingSalaries post to the same books as your fee income. BookingsLet parents book meetings with teachers online. HelpdeskAnswer parent questions from one shared inbox.HR for schools & colleges: FAQ
Can we stop leave during exams?
Yes. Leave types can have blackout periods. Requests that fall in them are refused, and HR can still enter leave there as an exception.
Can we keep teaching certificates and track when they expire?
Yes, on Standard and above. Add documents with a type, number and valid-until date, and the documents ending soon report lists what needs renewing.
Can we pay visiting faculty differently?
Yes. Mark them as contractors. On the India edition they get contractor TDS instead of EPF, ESI and salary TDS once the limit is passed. Please confirm the right section with your accountant.
Do teachers need to install an app?
No. HR works in the browser and can be added to the phone's home screen. Staff without a sign-in can clock in at a kiosk with a PIN.
Does it handle salary statutory filings?
On the India edition, payroll works out EPF, ESI, professional tax and TDS and makes files to upload. It does not file or pay for you; you or your accountant do that on the portals.
Is there a free plan?
Yes, for up to 5 employees with records, leave and attendance. Paid plans are per employee a month, and every new business gets a 14-day trial with every feature.
HR for other businesses
More Ellibo apps for health, wellness & education
Spend term time on teaching, not staff paperwork
Free for 5 employees, for as long as you like. Add more apps whenever you are ready.