Every vehicle on time for its service, every cost in one place
Drivers, fuel, services, papers, contracts and inspections for your cars, vans and trucks - with reminders before things fall due, and drivers who log fuel from their phone.
Free for up to 5 vehicles. From $2 a vehicle a month. 14-day trial of everything, no card.
- Reminders before papers and services fall due
- Drivers' phone links - no sign-in, free
- One cost history for every vehicle
- 14-day trial of everything, no card
From the day you buy a vehicle to the day you sell it
The everyday first: vehicles, drivers, fuel and services. Contracts, inspections, pool cars and your books are there when you need them.
Every vehicle, who drives it and since when
Pick the make and model and the details fill in by themselves; add the number plate, VIN and the odometer now. See the fleet as cards, a list or a board by stage - in use, in the workshop, off the road. Give each vehicle its driver, plan a change of driver for a later date, and keep the full history of who drove what.
- Makes and models ready to pick, your own too
- Stages on a board: in use, workshop, off the road
- Driver history and planned driver changes
- Drivers from your HR employees, or added here
Know what each vehicle really uses
Log each fill or charge with the odometer, and Fleet works out each vehicle's fuel use from one full tank to the next. A fill that uses much more than usual is flagged for a check. A reading lower than the last one, or a jump that can't be right, is stopped before it spoils your numbers. Import your fuel-card statement instead of typing.
- Fuel use per vehicle, full tank to full tank
- Odd fills flagged, impossible readings stopped
- Electric charging in kWh, CNG in kg
- Fuel-card statements imported, never twice
No more missed services
Set a service plan on each vehicle - by distance, by date or both - and you are reminded before it is due. Book the service, send the vehicle to the workshop and mark it done with the odometer: the plan moves on by itself. List parts and labour, take parts out of your stock, and attach the garage's bill.
- Service plans by distance and date
- Workshop stage while the vehicle is away
- Parts and labour, parts from your stock
- Issues from drivers turned into repair jobs
Never drive on an expired paper again
Keep each vehicle's papers with their numbers, end dates and a scan: registration, insurance, safety inspection, emissions test, road tax and permits. Leases, insurance policies, loans and service plans add their cost every month or year by themselves, and warn you before they end. Renew in one click.
- Papers with expiry reminders and scans
- Leases, insurance, loans and service plans
- Recurring costs added by themselves
- Renewals in one click, history kept
Your drivers do the logging - from their phone
Send each driver a private link on WhatsApp. No app to install and no password: they log fuel with a photo of the receipt, enter the odometer, go through the daily checklist and sign it, report a problem with a photo and book a pool car. A failed check line becomes an issue, and "not safe to drive" takes the vehicle off the road.
- No sign-in, no app to install, free
- Fuel with receipt photos
- Daily checklist with a signature
- Problems with photos, straight to the manager
What each vehicle really costs
Fuel, services, contract periods, papers, fines and the costs you add - tolls, parking, tax - all land in one history per vehicle, with the cost per mile. Put costs into Accounting with a click: each becomes a journal against the garage or station, or the account you paid from. See the value of each vehicle as it is written down.
- One cost history per vehicle
- Cost per mile and per month
- Costs into your books in one click
- Value written down over the years
Shared cars, booked like a meeting room
Mark shared vehicles as pool cars and staff book them for a time - a clash is never possible. A manager says yes, the driver takes the car and brings it back with the odometer, and the trip's distance is kept. Fines find who was driving that day from the history; accidents keep the police report and the insurance claim.
- Bookings with approval and no clashes
- Trips with the odometer out and in
- Fines matched to the driver that day
- Accidents with claims and a repair job
Names and figures in these pictures are examples.
Your fleet in order in three steps
- Add your vehicles
Pick the make and model, add the plate and the odometer - or import a spreadsheet.
- Add drivers and papers
Give each vehicle its driver, add its papers with their end dates and set service plans.
- Let drivers log
Send each driver their phone link: fuel, checks and problems come in by themselves.
Your fleet, joined to the rest of the business
Each link shows only when you use that app.
Everyone sees what they should, nothing more
Who may change what is checked on every save. Drivers see only their own vehicles and pool cars, and can ask for their personal data or have it removed.
Runs everything: vehicles, costs, settings, users and the plan you pay for.
Every vehicle, contracts, costs to the books, fines, accidents and pool-car answers.
Day-to-day: vehicles, drivers, fuel, services, papers, inspections and issues.
Their own vehicles: fuel, odometer, checks, problems and pool-car bookings.
Sees vehicles, costs and reports, changes nothing. Custom roles from Professional.
For every business that runs vehicles
- Delivery and logistics
Vans and trucks on the road all day, fuel to watch and papers to keep in date.For example: couriers, distributors, movers
- Service vans
Technicians' vans with their driver, services and fuel, linked to Field Service.For example: plumbers, electricians, AC service
- Company cars
Cars given to staff, pool cars booked by the hour, mileage and costs per car.For example: sales teams, offices, agencies
- Transport
Buses and cabs with permits, fitness papers and daily checks before each trip.For example: school buses, staff transport, tour operators
- Construction and equipment
Pickups, tractors and machines with their own service plans and costs.For example: builders, farms, plant hire
- Shops and restaurants
A delivery bike or two, with fuel and papers that never slip.For example: grocers, bakeries, pharmacies
Pay for the vehicles you run, nothing else
Prices are a vehicle a month, before tax, from 5 vehicles. A year costs the same as 10 months. Sold and scrapped vehicles don't count.
Free
Standard
Professional
Business
Questions people ask
What is Ellibo Fleet?
It is fleet management software for the vehicles your business owns, leases or rents: cars, vans, trucks, two-wheelers and equipment. Each vehicle has its driver and driver history, odometer readings, fuel fills, services with reminders, papers with expiry reminders, contracts, inspections, issues, fines, accidents and one cost history. Drivers log fuel and do their daily check on their phone.
Is there a free plan?
Yes. The Free plan covers up to 5 vehicles and 3 users, with drivers, odometer and fuel, services with reminders, issues and papers with expiry reminders, for as long as you like. Every new business also gets a 14-day trial of every feature, with no card.
How is it priced?
Per vehicle in use, a month: Standard is $2, Professional $4 and Business $6 a vehicle before tax, from 5 vehicles. Sold and scrapped vehicles don't count. Your team's sign-ins up to the plan's users are included, and drivers who use their phone link are free. A year costs the same as 10 months.
Do my drivers need an account?
No. Turn on a driver's phone link and send it on WhatsApp or by email. They open it on their phone - no password - and log fuel with a receipt photo, enter the odometer, do the daily checklist with a signature, report a problem with a photo and book a pool car. Drivers who sign in can do the same in the app.
Does it remind me before papers and services are due?
Yes. Each paper (registration, insurance, safety inspection, emissions test, road tax, permits) warns before it runs out. Service plans warn by distance, by date or both - for example an oil change every 6,000 miles or 6 months. Contracts warn before they end, and driving licences before they run out. Managers see it all on Home and get one summary email a day.
Does it track my vehicles live on a map?
Not yet. Fleet keeps the odometer, fuel and services, but it does not have live maps. If you have a tracking device or telematics service, it can send odometer readings and fuel to the Fleet API (Business plan) so they stay up to date by themselves.
Does it work with my other Ellibo apps?
Yes. Drivers can be your HR employees, and someone who leaves in HR stops being an active driver. From Professional, costs go into Accounting as journals by a click or by themselves, service parts come out of your Inventory stock, fuel and mileage claims from Expense land on the right vehicle, and vehicles link to Field Service technicians, Planning and Rental. Costs and pool-car trips can name a project.
What happens after the trial?
You move to the Free plan or the plan you choose. Nothing is deleted. If you have more vehicles than your plan covers, the extra ones are paused for new records until you add vehicles to the plan or sell or scrap some - their history stays.
Want the details? Read the Fleet help guides.
Get your fleet in order this week
Free for up to 5 vehicles, for ever. 14 days of everything, no card.