Every item booked once, every return on time
Rental orders, a live schedule, pickups and returns with signatures, deposits and late fees, in one place. Rental shows what is free as you type, so the same tent is never promised to two customers.
Free for 20 rental units. 14-day trial of everything, no card. Look around a demo
See a rental booked, start to finish
This is the real Rental screen, playing on its own. Hover to pause, or pick a step.
- Make a rental order: pick the customer, the dates and the items. Rental shows how many are free and the best price, such as "1 week + 2 days".
- Reserve it. The items are held for those dates and nobody else can book them.
- The schedule shows every item on a timeline. A booking that would clash is refused.
- The customer opens the quote online, accepts, signs and pays the deposit.
- On pickup day: choose the units, tick the checklist, the customer signs, hand over.
- At return, Rental works out any late fee and you refund the deposit.
- Free for 20 units, for ever
- Nothing booked twice: one schedule for every order
- Works on a phone at the counter
- 14-day trial of everything, no card
From the first quote to the last return
Everyday renting first: orders, the schedule, pickup and return. Price lists, kits, online quotes and the links to your other apps are there when you need them.
See every item and unit on one timeline
Each order shows as a bar on the items it holds: quotes, reserved, out and late in their own colours. Cleaning time after each rental, closed days and units away for repair are shown too, so you see at once what is free. Click an empty spot to start an order for that item and those dates.
- Day, week and month views, by item or by numbered unit
- Late orders stand out in red
- Time kept free between rentals for cleaning and checks
- Units out for repair cannot be booked
Quote, reserve, pick up, return
Pick the customer, the dates and the items. Rental works out the cheapest mix of your hour, day, week and month prices for that time, adds the deposit and your tax, and shows what is free. Save it as a quote, or reserve it to hold the items. Kits rent several items as one, with add-ons offered beside them.
- Prices by the hour, day, week and month, the cheapest mix picked
- Kits and add-ons; price lists for some customers or seasons
- Several pickup places with their own opening hours
- Rental agreement PDF with your terms
Hand over and take back from a phone
Today's pickups, returns and late orders on one screen. At pickup, tick the checklist, scan or pick the numbered units, take photos of their condition and have the customer sign on the screen. At return, count what came back, note damage or missing parts, and Rental adds the late fee and charges for you.
- Pickups today, returns today and late, in one list
- Numbered units or a count, part pickups and part returns
- Checklists and photos at pickup and return
- Customer signature, printed on the agreement
The money side, done as you go
A deposit is money held for the customer, never counted as sales. Refund it at return, or keep part of it for damage, missing parts or a late return. Late fees follow your rule, after a grace time you choose. Invoices are made in your Ellibo books when you choose: on reserve, at pickup or at return. Long rentals are billed every week or month until they come back.
- Deposits taken, refunded or partly kept, with a note
- Late fees by the hour, the day or an extra period
- Charges for damage, missing parts and cleaning
- Invoices with your VAT or sales tax, in your books
Customers accept, sign and pay online
Send a quote by email. The customer opens it on any phone, sees the items, dates, deposit and your terms, and accepts it with one tap, which reserves the items. They can pay the rent and the deposit online with your own payment account. On Professional they sign on the quote and get their own page with every rental, invoice and agreement.
- Quotes by email that customers accept online
- Rent and deposit paid online
- Customer signature on the quote
- One customer page for all their rentals
Fewer late returns, and you know what earns
Rental reminds customers before pickup, before the return and when something is late, by email, and by text on Professional. Reports show how often each item is out, what it earned, late returns, damage and deposits held, so you know what to buy more of and what sits on the shelf.
- Pickup, return and late reminders
- Use and income by item and unit
- Late returns, damage and deposits held
- CSV downloads of every list and report
Names and figures in these pictures are examples.
Renting in three steps
- Add what you rent
Type in your items with their prices by the hour, day, week or month and the deposit. Give numbered units their serial or plate, or just say how many you have.
- Make the rental order
Pick the customer, the dates and the items. Rental shows what is free and the price, then send the quote or reserve it straight away.
- Hand over and take back
At the counter, tick the checklist and hand over. At return, count what came back; late fees, charges and the deposit are worked out for you.
One business, one set of books
Your customers and items are the same in every Ellibo app. Each link shows only when you use that app.
Rental makes a new customer or item for you when it needs one; you never have to open another app to finish an order.
Everyone sees what they should, nothing more
Who may change what is checked on every save, and plan limits are checked when they are used.
Runs everything: rentals, items, prices, money, settings, users and the plan you pay for.
Runs the rentals: items and prices, orders, pickups and returns, deposits, invoices and reports.
Makes orders and hands over and takes back at the counter. Never changes prices or settings.
Looks at the schedule and reports, never at costs. Custom roles from Professional; audit log and API on Business.
For anything you rent out
- Equipment and tools
Machines and tools by the day or week, with deposits, serial numbers and repairs between rentals.For example: mixers, scaffolding, drills, generators
- Vehicles
Cars, vans, bikes and boats by the hour or day, each with its plate, checks at pickup and late fees.For example: vans, scooters, e-bikes, kayaks
- Event and party hire
Tents, tables, chairs and sound kits for weekends, with kits, delivery and collection.For example: tents, chairs, stages, PA kits
- Cameras and electronics
Bodies, lenses, lights and laptops by numbered unit, with the customer's ID checked before the first pickup.For example: cameras, lenses, drones, projectors
- Costumes and clothing
Outfits by size, with cleaning time kept free after each rental and damage charged from the deposit.For example: costumes, suits, dresses
- Furniture and more
Furniture and appliances on long rentals, billed every month until they come back.For example: sofas, beds, fridges, office desks
One price for the business, by what you rent out
Prices are a month for the business, before tax. A year costs the same as 10 months.
Free
Standard
Professional
Business
Questions people ask
What is Ellibo Rental?
It is rental software for anything you rent out: equipment, tools, vehicles, cameras, tents, furniture or costumes. You make a rental order, Rental shows what is free for those dates as you type, and the schedule shows every item and numbered unit on a timeline, so nothing is booked twice. Pickup, return, deposits, late fees, invoices and online quotes are all in the same place.
Is there a free plan?
Yes. The Free plan covers 20 rental units and 1 user, with rental orders, the schedule, pickup and return, prices by the hour, day, week and month, deposits, invoices and the rental agreement PDF, for as long as you like. Every new business also gets a 14-day trial of every feature, with no card.
What counts as a rental unit?
Each numbered unit counts one, such as a camera with its serial number or a van with its plate. An item you rent out by count, without numbers, counts its quantity: 50 folding chairs count 50. Kits do not count again, because they are made of items you already have.
How does it stop double-booking?
Every order that holds items writes them into one schedule. When you add an item to an order, Rental shows how many are free for those dates, including the cleaning time you keep between rentals, closed days and units out for repair. A reserved order that would need more than you have is refused, so the same unit is never promised to two customers.
How are prices worked out?
Give an item prices by the hour, day, week or month (or several). For any rent time Rental picks the cheapest mix of your prices, such as "1 week + 2 days", and shows it on the line. Price lists give other prices to some customers or seasons, from Standard.
How do deposits work?
Set a deposit per item. Rental asks for it on the order, records it when you take it and keeps it apart from your sales as money held for the customer. At return you refund it, or keep part of it for damage, missing parts or a late return, with a clear note of why.
What happens when something comes back late?
An order still out after its end time shows as Late on the schedule and on the pickup and return screen. At return, Rental works out the late fee from your rule: by the extra hour, by the extra day or by an extra rent period, after a grace time you choose. Late fees are on Standard and above.
Can customers sign and pay online?
Yes. Send the quote by email: the customer opens it, sees the items, dates and terms, accepts it and can pay the rent and the deposit online. On Professional they sign on the quote, at pickup and at return, and get their own page with every rental, invoice and agreement.
Does it work with my books and stock?
Invoices are made in your Ellibo books with your tax, and payments are recorded there. If you use Ellibo Inventory, pickup moves items to an "Out on rent" location and return brings them back, serial numbers too, on Professional. Ellibo Online store rentals use the same schedule.
What does it cost, and what happens after the trial?
Standard is $9 a month for the business before tax, Professional is $19 and Business is $35. A year costs the same as 10 months. After the 14-day trial you move to the Free plan or the plan you choose. Nothing is deleted: if you have more units than the plan covers, you just cannot add new ones until you upgrade.
Want the details? Read the Rental help guides.
Make your first rental order today
Free for 20 rental units, for ever. 14 days of everything, no card.