Shifts planned in minutes, on every phone
Drag shifts onto one board for your team, vans and rooms. Publish, and each person sees their own shifts on their phone. Open shifts, switching and time off sort themselves out.
Free for 5 people. 14-day trial of everything, no card. Look around a demo
- Free for 5 people, for ever
- Planners, viewers, vans and rooms are free
- Shifts on every phone and calendar
- 14-day trial of everything, no card
Plan the week, tell everyone, deal with changes
Everyday planning first. Rules, auto plan and the links to your other apps are there when you need them.
One board for people, roles, places and projects
See a day, a week, two weeks or a month. Drag a shift to move it, copy last week in one click, or drop in a ready-made shift such as "Morning 7:00 to 15:00". Show the rows by person, role, place or project. On a phone, tap to change a shift and + to add one.
- Day, week, two-week and month views
- Shift templates, repeating shifts and copy last week
- Overnight shifts, breaks and part of a day
- Vans, rooms and machines planned like people
Drafts stay private until you publish
Plan in draft as long as you like. When you publish, each person gets their own new and changed shifts by email, and in the app if they sign in. A changed shift is marked, so you can tell people again in one click. My shifts works on any phone, and each person can add their shifts to their own calendar.
- Publish the days on screen, for everyone or only some people
- Each person told only about their own shifts
- My shifts on any phone, plus their own calendar feed
- People without a sign-in get their shifts by email
Changes handled by your team, approved by you
Publish a shift with nobody on it and the people who can do that role can take it. Anyone can give a shift away or switch with a colleague, and ask for time off from their phone. You choose whether a planner approves first, and leave from Ellibo HR shows on the board by itself.
- Open shifts people take in one tap
- Give a shift away or switch with a colleague
- Time off and "rather not" times from the phone
- Approve or reject from one To approve list
See problems before your team does
Set your rules once: rest between shifts, most hours a day and a week, days in a row and the rules for young workers. The board marks any shift that breaks one, and shows clashes with time off and with work in your other Ellibo apps. Nothing is blocked: you decide.
- Rest time, daily and weekly hours, days in a row
- Contract hours for each person
- Young workers: shorter days and no nights
- Clashes with time off, jobs, bookings and leave
Fill the open shifts in one click
Auto plan gives each open shift to someone who has the role, is free, keeps to your rules and contract hours, usually works then and has had fewer hours so far. You see every choice and the reason first, change any of them, then fill the shifts.
- By role, place, usual days and availability
- Contract hours and a fair share for everyone
- Leaves alone what you planned yourself
- Nothing is saved until you say so
As many people as your sales need, hour by hour
Using Ellibo POS? Planning reads each outlet's past bills by the hour and shows how many people each place needs, from your own rule such as "one cashier for every 20 bills an hour". Compare it with who is planned, and make the missing open shifts in one click.
- Your own rule per place and role
- Based on the last weeks of bills or sales
- Planned against needed, hour by hour
- Missing open shifts made in one click
Your plan knows what your apps know
Work from the apps you use shows on the board, without copying. Each link shows only when you use that app.
Your plan, your apps and your team share one sign-in and one business. A person in Planning can be the same person in HR, Field Service and Timesheets.
Bill customers by the shifts you planned
For staffing, security, cleaning and other work sold by the hour: mark a shift for a customer, pick the done shifts and make the invoice in your Ellibo books. Each shift is billed once. A shift for a project or a Field Service job is billed in that app instead.
- Rate by person, role or shift
- One invoice per customer for any dates
- Never billed twice
- Worked time used when it was confirmed
Names and figures in these pictures are examples.
Everyone sees what they should, nothing more
Who may change what is checked on every save, and plan limits are checked when they are used.
Runs everything: people, rules, settings, users and the plan you pay for.
Plans shifts, publishes, runs auto plan and decides switches and time off.
Sees their own shifts, takes open shifts, switches and asks for time off. Never sees drafts or others' details.
Looks at the published plan and reports. Custom roles from Professional; audit log and API on Business.
For any team that works in shifts
- Restaurants and cafes
Kitchen, floor and counter shifts by role, staffed by your busy hours, with open shifts for the rush.For example: Barista, Server, Cashier, Delivery
- Retail and supermarkets
Cashier and shelf shifts for every store on one board, from each outlet's sales by the hour.For example: Cashier, Shelf, Store manager
- Hotels and clinics
Round-the-clock rosters with night shifts, rest-time warnings and time off in one place.For example: Front desk, Housekeeping, Nurse, Doctor
- Security and cleaning
Guards and cleaners at each customer's site, billed by the shift you planned.For example: Guard, Supervisor, Cleaner at each site
- Field and service teams
Technicians, vans and jobs from Field Service on one board, with leave and bookings shown as busy.For example: Technician, Van 1, Van 2
- Events, call centres and facility services
Crews and agents planned by the day, with open shifts people can take from their phone.For example: Steward, Agent, Team lead
Pay only for the people who get shifts
Prices are a person a month, before tax. A year costs the same as 10 months. Planners, viewers, vans and rooms are free.
Free
Standard
Professional
Business
Questions people ask
What is Ellibo Planning?
It is shift planning software for your team and your resources. You drag shifts onto a board by person, role, place or project, publish them, and each person sees their own shifts on their phone and in their own calendar. It works with your other Ellibo apps: Field Service jobs, projects, sold hours, bookings and HR attendance.
Is there a free plan?
Yes. The Free plan covers 5 people, with the planning board, shift templates and repeats, publishing and my shifts on the phone, for as long as you like. Every new business also gets a 14-day trial of every feature, with no card.
Who counts as a person on the plan?
Only people who get shifts. Planners and viewers who never get shifts are free, and so are vans, rooms and machines you plan. A person does not need a sign-in to get shifts: they can get them by email and in their own calendar.
How does my team see their shifts?
When you publish, each person gets their own new and changed shifts by email, and in the app if they sign in. My shifts works on any phone, and each person can add their shifts to their own phone calendar so changes show up by themselves.
Can people take open shifts or switch with each other?
Yes, from Standard. Publish a shift with nobody on it and the people who can do that role are told. They can take it, give one of their own shifts away or switch with a colleague. You decide whether a planner must approve first.
Will it warn me about too many hours?
Yes, from Standard. The board shows warnings for too little rest between shifts, too many hours in a day or a week, too many days in a row, hours over a person's contract and shifts for young workers at night. Nothing is blocked: you see the warning and decide.
Can it plan the week for me?
Yes, on Professional. Auto plan fills open shifts with people who have the role, are free, are under their contract hours and have had fewer hours so far. You see every choice and the reason before anything is saved, and the shifts stay drafts until you publish.
How does "staff by sales hour" work?
If you use Ellibo POS, Planning reads each outlet's past bills hour by hour and shows how many people each place needs, using your own rule such as one cashier for every 20 bills an hour. Make the open shifts it suggests with one click. On Professional.
Does it work with attendance and payroll?
If you use Ellibo HR, published shifts become the HR roster, so attendance follows the plan. Planned hours sit next to worked hours from Timesheets or HR attendance on Professional, so you see who worked more or less than planned.
Can I bill customers for the shifts?
Yes, on Professional, for staffing, security, cleaning and similar work. Pick the shifts done for a customer and make the invoice in your Ellibo books. A shift for a project or a Field Service job is billed there instead, never twice.
What does it cost, and what happens after the trial?
Standard is $2 a person a month before tax, Professional is $4 and Business is $6. A year costs the same as 10 months. After the 14-day trial you move to the Free plan or the plan you choose. Nothing is deleted: people over the Free limit are paused for new shifts until you upgrade.
Who can change the plan?
Admins run everything, Planners plan shifts and decide requests, Employees see their own shifts and ask for time off or switches, and Viewers look at the published plan. Employees and Viewers never see drafts, costs or other people's phone numbers. From Professional you can make custom roles.
Want the details? Read the Planning help guides.
Plan next week in minutes
Free for 5 people, for ever. 14 days of everything, no card.